Administration and Events Officer

Brent Giving; United Kingdom; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

Brent Giving is seeking an Administration and Events Officer on a 30-hour per week, fixed-term basis (6 months) in a hybrid role with offices in Brent. You will support meetings, training sessions, grant panels and community engagement events while maintaining CRM records and reporting on programme activity.

The role requires strong organisational skills, experience coordinating meetings and events, and the ability to manage multiple priorities.

Qualifications

• Strong administrative and organisational skills.
• Experience coordinating meetings and events.
• Ability to manage multiple priorities and deadlines.
• Experience using databases or CRM systems.
• Excellent communication and customer service skills.
• High level of accuracy and attention to detail.
• Experience working in the charity or community sector.
• Experience delivering online events and training.
• Knowledge of Brent’s voluntary and community sector.

Responsibilities

• Provide efficient administrative support across the organisation.
• Maintain accurate records and filing systems.
• Support scheduling, meeting coordination and minute-taking.
• Manage the organisational calendar and key programme deadlines.
• Organise and deliver external-facing community and stakeholder events.
• Coordinate internal meetings, grant panels and workshops.
• Support the delivery of training sessions, both in-person and online.
• Manage event logistics, venues, registrations and participant communications.
• Maintain and update the organisation’s CRM system.
• Produce reports and administrative information as required.
• Support grantmaking activities and panel logistics.
• Assist with communications to applicants, ambassadors and community partners.

Skills

Administrative skills

Event coordination

Communication skills

Attention to detail

Customer service

Multi-tasking

Tools

CRM systems

Microsoft Office

Job description

Hours: 30hrs per week (based on FTE at 37.5 hrs a week)
Contract: Fixed term, 6 months

Location: Hybrid, offices in Brent

Interviews: Wednesday 14th and 15th October

PURPOSE OF THE ROLE

The Administration and Events Officer will provide essential operational, administrative and event management support across the programmes and activities Brent Giving runs. The role will help ensure smooth delivery of meetings, training sessions, grant panels and community engagement events.

KEY RESPONSIBILITIES

Administration

• Provide efficient administrative support across the organisation.
• Maintain accurate records and filing systems.
• Support scheduling, meeting coordination and minute-taking.
• Manage the organisational calendar and key programme deadlines.

Events Coordination

• Organise and deliver external-facing community and stakeholder events.
• Coordinate internal meetings, grant panels and workshops.
• Support the delivery of training sessions, both in-person and online.
• Manage event logistics, venues, registrations and participant communications.

CRM and Database Management

• Maintain and update the organisation’s CRM system.
• Ensure accurate recording of stakeholder engagement and event participation.
• Produce reports and administrative information as required.
• Support grantmaking activities and panel logistics.
• Assist with communications to applicants, ambassadors and community partners.
• Contribute to the smooth day-to-day running of programmes and events.

PERSON SPECIFICATION

• Strong administrative and organisational skills.
• Experience coordinating meetings and events.
• Ability to manage multiple priorities and deadlines.
• Experience using databases or CRM systems.
• Excellent communication and customer service skills.
• High level of accuracy and attention to detail.
• Experience working in the charity or community sector.
• Experience delivering online events and training.
• Knowledge of Brent’s voluntary and community sector.

REPORTING LINE

This post will report to one of the Co-Directors and support the delivery of our strategic priorities: organisational sustainability, impact and growth.

Artificial Intelligence Policy

Although using artificial intelligence will not automatically disqualify your application, we strongly advise applicants against relying on generative tools for writing supporting statements. Should AI-generated material be seamlessly integrated without detection, it will not be penalised; however, identifiable AI content may adversely influence your evaluation in our recruitment process.

We welcome applications from all backgrounds and are particularly keen to hear from people with lived experience of the types of communities we serve in Brent.

Brent Giving is committed to equality, diversity, and inclusion. We actively encourage applications from underrepresented communities.