Administration and Clerical Officer

NHS National Services Scotland; Kilmarnock; On-site; GBP 22,000 - 26,000; Full time

Job summary

NHS Ayrshire and Arran seeks an Administration and Clerical Officer for University Hospital Crosshouse. The role involves supporting the pharmacy team with administrative tasks, ensuring a high standard of service for over 100 staff. Ideal candidates will possess relevant qualifications and strong communication skills.

Qualifications

• Applicants will have SVQ Level II Business Administration or equivalent.
• Computer literate and competent in Microsoft Office.
• Desirable skills include excellent communication and interpersonal skills.

Responsibilities

• Support the Departmental Secretary in providing administration service.
• Work alongside a team of administration staff across pharmacy sites.
• Ensure a first-class administration service for the pharmacy department.

Skills

Excellent keyboard skills

Minute taking skills

Excellent communication skills

Excellent interpersonal skills

Good organisational skills

Arithmetic skills

Education

SVQ Level II Business Administration or equivalent

Tools

Microsoft Office Software

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position:

An exciting opportunity has arisen for a Administration and Clerical Officer based at University Hospital Crosshouse.

What you will do:

An exciting opportunity has arisen for an Administration and Clerical Officer to join our pharmacy team based at University Hospital Crosshouse in Kilmarnock.

The successful candidate will support our Departmental Secretary in providing a first class administration service for the 100+ staff employed in University Hospital Crosshouse Pharmacy Department and Woodland View Pharmacy Department and will work alongside a team of administration staff at other pharmacy sites to provide a robust service across our directorate.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Applicants will have the following qualifications:

• SVQ Level II Business Administration or equivalent
• Computer literate and competent in the use of Microsoft Office Software packages

Skills (Desirable but training will be given)

• Excellent keyboard skills.
• Minute taking skills.
• Excellent communications skills verbal and written.
• Excellent interpersonal skills including diplomacy and discretion.
• Good organisational skills.
• Arithmetic skills

Experience (Desirable)

• Previous experience of a secretarial type role.

For further information on the requirements for the role please click the link below to view the person specification

Hours:

37 hours per week

Informal enquiries to Jacqueline Gillie, Departmental Secretary, on 01563 826069

ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

ADDITIONAL INFORMATION FOR CANDIDATES

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
• For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Please check your email regularly (including junk folders) and also your JobTrain account for updates.
• Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
• We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk

We are unable to provide sponsorship for bank contracts.