Admin with Reception Duties-for sixth form site at Harlesden Road NW10 3RN

The Avenue School; Greater London; On-site; GBP 23,000 - 29,000; Full time

Job summary

The Avenue School in North West London is seeking an Admin Officer with Reception duties to join our vibrant special school. You will be the first point of contact for pupils, parents and visitors and provide high-quality administrative support to staff and senior leaders across two sites from September 2026.

Working under the Headteacher and Site leadership team, you will handle reception duties, manage records in Arbor and other systems, support attendance and EHCP administration, and assist

Qualifications

• Highly organised and able to prioritise competing demands.
• Accurate and detail-focused, particularly with confidential information.
• Friendly, approachable and professional with excellent communication skills.
• Confident using IT including email, word processing, spreadsheets and databases.
• Able to work independently and as part of a busy team.

Responsibilities

• Manage the school inbox, telephone enquiries and reception for pupils, parents, visitors and staff.
• Maintain pupil and staff records using the school systems.
• Support attendance monitoring and EHCP administration.
• Prepare correspondence, forms, reports and parent communications.
• Provide general administrative support including filing, printing and invoicing.
• Support school trips, events, meetings and room bookings.
• Manage post, stationery, resources and agency staff records.
• Support medication management following training, including first aid.
• Maintain confidentiality and safeguarding compliance.

Skills

Organisational skills

Attention to detail

Customer service

IT literacy

Communication

Teamwork

Tools

Arbor

Microsoft Office

Job description

We are seeking to appoint a Admin Officer (with Reception Duties) to join our vibrant and welcoming special school in North West London. Please note that from September 2026 we are a two-site school, Avenue school site at 60 Christchurch Avenue, NW6 7BH, and the sixth form site at Harlesden Road NW10 3RN.

We are lookin for the Admin Officer for our sixth form site at Harlesden Road NW10 3RN

This is an exciting opportunity for someone who enjoys working with people, has excellent attention to detail and can confidently manage a varied workload. You will play an important role in ensuring the smooth and effective running of the school office, providing a welcoming first point of contact for pupils, parents, visitors and professionals while delivering high-quality administrative support to staff and senior leaders.

About the role

Working under the guidance of the Headteacher and Site Senior Leadership Team, you will undertake a wide range of reception, administrative and organisational duties.

Your responsibilities will include:

• Managing the school inbox, telephone enquiries and reception, welcoming visitors and supporting parents and staff.

• Maintaining accurate pupil and staff records using Arbor and other school systems.

• Supporting attendance monitoring and EHCP Annual Review administration.

• Preparing correspondence, forms, reports and parent communications.

• Providing general administrative support, including filing, printing, photocopying, invoicing and ordering.

• Supporting school trips, events, meetings and room bookings.

• Managing post, stationery, resources and agency staff records.

• Supporting the management of medication following appropriate training, including first aid.

• Maintaining confidentiality and complying with safeguarding, data protection, health and safety and school policies.

  For further information on the role please view the Job Description and Person Specification.

What we are looking for

We are looking for someone who is:

• Highly organised and able to prioritise competing demands effectively.

• Accurate and detail-focused, particularly when handling pupil records and confidential information.

• Friendly, approachable and professional, with excellent communication skills.

• Confident using IT, including email, word processing, spreadsheets and databases, with the ability to learn new systems quickly.

• Able to work independently while also being a positive and supportive member of a busy team.

• Able to maintain confidentiality and demonstrate a strong understanding of professional boundaries.

• Calm and efficient when working under pressure.

• Committed to safeguarding and promoting the welfare of children and young people.

• Willing to undertake training and develop their skills in areas such as Arbor, attendance, first aid and EHCP administration.

  We can offer you:

  • A successful and welcoming community school in the heart of Brent.
  • A friendly and supportive parent community and wonderful pupils.
  • A modern, well-resourced, purpose-built school environment.

  For further information on the role please view the Job Description and Person Specification.

  Equality Statement

  We treat all of our employees equally and without compromise since, as a Trust, we are passionate about diversity and understand that, regardless of any protected characteristics, each of us brings something special to the role. Throughout our hiring and employment procedures, we are dedicated to upholding equality and fairness and refraining from discrimination on any basis.

  Safeguarding Statement *

  The Rise Partnership Trust take its’ responsibilities in relation to safeguarding and child protection very seriously. All appointments to the school are subject to Enhanced Disclosure by the Disclosure and Barring Service and comprehensive pre-employment checks.

  This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

  All unspent convictions and conditional cautions

  All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).

  For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled ‘Exceptions Order’).

  It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. All shortlisted applicants will be required to complete self-disclosure form and return prior to interview