Admin Officer

Ministry of Justice; Wembley; On-site; GBP 15,000 - 21,000; Part time

Job summary

Rise Partnership Trust is seeking a friendly Admin Officer with Reception Duties to join our school community. You will be the first point of contact for parents, visitors, pupils and staff, handling enquiries and providing confidential administrative support.

Working closely with the Office Manager and Headteacher, you will manage a busy workload, maintain records including attendance data (Arbor), support events, EHCP reviews, and uphold safeguarding and equality across the school.

Qualifications

• Experience delivering administrative support in a school setting.
• Ability to manage a busy, varied workload with confidentiality.
• Experience using Arbor to maintain records and reports.
• Commitment to safeguarding and equality.

Responsibilities

• Provide reception duties and first point of contact.
• Support office tasks, meetings, and events.
• Maintain school records and attendance data.
• Assist with EHCP annual reviews.

Skills

Reception duties

Administrative support

Data entry

Communication

Tools

Arbor

Job description

We are looking for a friendly, organised and proactive Admin Officer with Reception Duties to join our school community and play a key role in the smooth day-to-day running of the school. Working closely with the Office Manager and Headteacher, you will provide a welcoming and professional first point of contact for parents, visitors, pupils and staff. You will be someone who enjoys working with people, can manage a busy and varied workload, and takes pride in delivering accurate, efficient and confidential administrative support. The role is varied and includes general administration, reception duties, managing enquiries and correspondence, maintaining school records, supporting events and meetings, ordering supplies and assisting with the administration of EHCP annual reviews. You will also support pupil data and attendance processes, including using Arbor to maintain accurate records and produce reports. As a key member of the school office team, you will need to communicate confidently and sensitively, respond calmly to emerging issues and be able to prioritise competing demands. You will work collaboratively with colleagues across the school while also using your own initiative to ensure tasks are completed effectively and to a high standard. Safeguarding, confidentiality and data protection are central to the role. You will help maintain a safe, welcoming and well-organised school environment and will be expected to uphold the school's values, policies and commitment to inclusion and equality. This is an excellent opportunity for an individual who is positive, approachable, highly organised and committed to making a difference to the experience of pupils, families and staff. We are looking for someone who can build strong relationships, embrace a varied workload and contribute positively to the wider life and ethos of the school. Working Hours Monday - Friday 9.30am - 2.30pm
The Rise Partnership Trust take its' responsibilities in relation to safeguarding and child protection very seriously. All appointments to the school are subject to Enhanced Disclosure by the Disclosure and Barring Service and comprehensive pre-employment checks. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:

• All unspent convictions and conditional cautions
• All spent convictions and adult cautions that are not protected (i.e. that are not filtered out) as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2020).
• For further information on filtering please refer to Nacro guidance and the guidance issued by the Ministry of Justice (see, in particular, the section titled 'Exceptions Order').