Admin Support

Central East Integrated Care Board; Ely; Remote; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Home or remote working

Job summary

Central East Integrated Care Board is seeking an Administrator for the System Coordination Centre. You will provide essential administrative support to coordinate meetings, manage data, and assist with reporting.

The role is home-based with occasional travel to ICB offices. The ideal candidate will have administrative experience, strong organisation, and good communication, with NVQ Level 3 in Business Administration or equivalent.

Qualifications

• Administrative experience managing a busy workload.
• Computer and database management skills.
• Ability to manage routine tasks and meet agreed deadlines under supervision.
• NVQ Level 3 (or equivalent) in Business Administration or related field.

Responsibilities

• Manage diaries, schedule meetings and coordinate logistics for SCC activities.
• Input and maintain accurate data in SCC systems and dashboards.
• Assist in compiling daily, weekly and monthly performance reports.
• Act as central point of contact for SCC queries with timely documentation.
• Prepare agendas, take minutes and maintain action logs for meetings.

Skills

Administrative experience

Computer and database management

Ability to manage routine tasks

Education

NVQ Level 3 in Business Administration

Job description

Main area System Coordination Centre Grade NHS AfC: Band 3 Contract Permanent Hours

• Full time
• Home or remote working

37.5 hours per week (8-4 or 10-6, 7 days a week (may change due to needs of team)) Job ref 644-CE106

Employer Central East Integrated Care Board Employer type NHS Site Gemini House Town Ely, Cambridge Salary £25,760 - £27,476 per annum Salary period Yearly Closing 01/11/2026 23:59 Interview date 06/11/2026

Admin Support

NHS AfC: Band 3

We are Central East ICB, the new organisationentrusted with serving more than 3.5 million people across Bedfordshire, Luton, Milton Keynes, Cambridgeshire and Peterborough and Hertfordshire.

We are responsible for making sure that the NHS can continue to support our community – now, and in the future. Everything we do will be guided by our core purpose: to do what best serves the population of this area.

We promise to focus on what makes the biggest difference to people’s lives – acting earlier to help prevent illness and detect disease and making it easier for our community to get the health care they need, closer to home, whenever that’s possible.

Read about our priorities in our strategy document, Our Way.

Job overview

As an Administrator in Central East’s System Coordination Centre (SCC), you will help keep a busy NHS team organised, informed and connected, supporting its work to coordinate services and maintain safe patient care.

The SCC works with hospitals, ambulance services and other partners across Central East to understand pressures and support practical responses. Your administrative support will help ensure information is accurate, meetings run smoothly and actions are recorded and followed up.

We are looking for someone who is organised, approachable and reliable, with good communication skills and attention to detail. You will be comfortable using digital systems, managing competing tasks and asking for support when priorities change.

You will join a supportive team where your contribution matters. Whether you are minuting meetings, arranging a system call or preparing information for colleagues, your work will help the SCC respond promptly and effectively.

This role is home-based, with occasional travel to ICB offices across the Central East area. The SCC operates from 8am to 6pm, seven days a week, and your working pattern will be agreed within these service hours.

Main duties of the job

You will provide administrative support that helps the SCC run smoothly:

• Keep information accurate: collect and enter information from partner organisations, update records and highlight missing or inconsistent information to colleagues.
• Support meetings and calls: arrange meetings, circulate papers, record key points and actions, and send reminders to support follow-up.
• Help communication flow: monitor shared inboxes, respond to routine enquiries and pass information promptly to the appropriate colleague.
• Maintain clear records: keep contact lists, action logs, shared files and other team records organised and up to date.
• Support reporting: bring together information for situation reports and briefings, using agreed templates and checking accuracy.
• Support the team during busy periods: provide timely administrative assistance during increased service pressures, escalating urgent queries or concerns to the SCC manager.
• Improve everyday processes: suggest practical improvements to administrative tasks and support colleagues to use shared systems consistently.

Working for our organisation

We are committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people’s differences. We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.

We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristic. We work to ensure that our recruitment processes are as inclusive as possible to everyone, including making adjustments for people who have a disability or long-term condition and support with the recruitment process for people with lived experience.

We are happy to discuss flexible working options for all roles.

We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves.

We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.

Detailed job description and main responsibilities

• Manage diaries, schedule meetings and coordinate logistics for SCC activities, including in periods of surge and escalation.
• Input and maintain accurate data in SCC systems and dashboards to support real time operational visibility.
• Assist in compiling daily, weekly and monthly performance and assurance reports to both internal and external stakeholders.
• Act as a central point of contract for SCC queries, ensuring timely responses and that all documentation is filed and stored in line with appropriate standards.
• Prepare agendas, take minutes and maintain action logs for operational and governance meetings, supporting coordination of responses during periods of system pressure or incidents.

Person specification

Administrative Experience

• Administrative experience managing a busy workload.
• Computer and database management skills
• Ability to manage routine tasks and meet agreed deadlines under supervision.
• NVQ Level 3 (or equivalent experience) in Business Administration or relevant qualification or equivalent experience in administration, health, social care, or a related field.
• Basic understanding of NHS structures and awareness of integrated care principles.

Team working and communication

• Good communication and interpersonal skills to work confidently with colleagues and stakeholders.
• Excellent written and verbal communication skills, including a high standard of written English

Please Note:

• This vacancy may close before the advertised closing date if a sufficient number of suitable applications are received. We recommend submitting your application early to avoid disappointment.
• Successfully shortlisted applicants will be contacted by email with an invitation to interview.
• Please note that we do not pay interview expenses, all costs are incurred by the candidate.

Notes on completion of applications:

• All reference requests will be made to your employer/previous employers' HR Department, covering the previous 3 years of activity.
• We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust safer recruitment processes.
• All eligible staff will need to have gained clearance through a standard/enhanced DBS check prior to working.
• All posts are subject to a probationary period.