Admin cum Accounts Assistant

SRTT MARINE TRADING & SERVICES PTE. LTD.; Lee-on-the-Solent; On-site; GBP 18,000 - 26,000; Full time

Job summary

SRTT MARINE TRADING & SERVICES PTE. LTD. is seeking an experienced Admin & Accounts Assistant to support daily operations in a construction-related environment.

You will manage supplier coordination, verify invoices, handle purchasing documents, and perform general office administration to ensure accurate financial records. The role emphasizes data entry, processing of invoices and POs, and preparation of Excel-based summaries for management review, with a focus on timely deliveries and

Qualifications

• Proficient in Microsoft Office, especially Excel for reporting and data handling.
• Experience with invoice processing and supplier coordination.
• Familiarity with Xero or similar accounting software.
• Strong communication and organizational skills to manage multiple tasks and deadlines.

Responsibilities

• Assist with daily accounting tasks by entering data and maintaining financial records.
• Manage supplier invoices, Purchase Orders (POs), and Delivery Orders (DOs) to ensure timely processing.
• Source suppliers by obtaining quotations and preparing price comparisons.
• Coordinate with suppliers and follow up on deliveries to ensure timely receipt of goods and services.
• Prepare Excel reports to summarize accounting and procurement data for management review.
• Maintain documentation through scanning, filing, and record management.
• Perform general office administrative duties to support smooth daily workflows.
• Complete other ad-hoc tasks assigned by management.

Skills

Microsoft Excel

Data entry

Supplier coordination

Invoice processing

General administration

Tools

Xero

Job description

Job Summary

We are seeking an experienced and organized Admin & Accounts Assistant to support operations by managing supplier coordination, verifying invoices, handling purchasing documents, and performing general office administration in a construction-related environment.

Responsibilities

• Assist with daily accounting tasks by entering data and maintaining accurate financial records to support operational accuracy


• Manage supplier invoices, Purchase Orders (POs), and Delivery Orders (DOs) to ensure timely and accurate processing


• Source suppliers by obtaining quotations and preparing price comparisons to support cost-effective purchasing decisions


• Coordinate with suppliers and follow up on deliveries to ensure timely receipt of goods and services


• Prepare Excel reports to summarize accounting and procurement data for management review


• Maintain proper documentation through scanning, filing, and record management to ensure organized office operations


• Perform general office administrative duties to support smooth daily workflows


• Complete other ad-hoc tasks assigned by management to assist with operational needs

Preferred competencies and qualifications

• Proficient in Microsoft Office, especially Excel, to efficiently handle reporting and data management


• Knowledge of Xero or similar accounting software to support accounting processes


• Strong communication skills to liaise effectively with suppliers and internal teams


• Good organizational skills to manage multiple tasks and meet deadlines


• Ability to work independently and multitask in a fast-paced environment


• Responsible, detail-oriented, and eager to learn to contribute positively to the team