Accounts and Payroll Administrator

Ethero Ltd; Stoke-on-Trent; On-site; GBP 21,000 - 29,000; Full time

Job summary

Ethero Ltd in Stoke-on-Trent is seeking an Accounts & Payroll Administrator to support the Accounts and HR departments. You will manage purchase ledgers, assist with weekly payroll, and maintain accurate financial records.

You will process invoices, input data, and ensure records are up-to-date while handling confidential information with discretion and meeting deadlines. This role also supports reception and general admin tasks.

Qualifications

• Previous experience in an administrative or office-based role.
• Strong numerical skills and excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Excel and Outlook.
• Competence in using databases, including Microsoft Access.
• Strong organisational and time-management skills.
• Ability to work independently.
• Professional and confidential telephone manner.
• Ability to handle confidential financial and employee information.
• Flexible and proactive approach to supporting the needs of the business.

Responsibilities

• Accounts Administration: day-to-day administration of the Accounts Department and purchase ledger input.
• Payroll Administration: support for weekly payroll process and data accuracy.
• Data Management: maintain databases and Excel spreadsheets; manage electronic filing.
• Reception Support: answer calls and provide front-of-house cover; handle inquiries.

Skills

Administrative experience

Numerical skills

Written & verbal communication

Excel & Outlook

MS Access

Time management

Independent worker

Confidentiality

Telephone manner

Data maintenance

Tools

Microsoft Excel

Outlook

Microsoft Access

Job description

The Accounts & Payroll Administrator will provide comprehensive administrative support to the company's Accounts and HR Departments, with particular responsibility for purchase ledger administration, payroll support and the accurate maintenance of financial records.

The successful candidate will play an important role in supporting the day-to-day financial and administrative operations of the business, ensuring that information is processed accurately, records are maintained efficiently and deadlines are consistently met.

Duties and Responsibilities

1. Accounts Administration

• Assist with the day-to-day administration of the Accounts Department.
• Process purchase ledger invoices and input relevant information accurately into the appropriate accounting systems.
• Check and maintain financial records, ensuring information is complete, accurate and up to date.
• Assist with the processing and organisation of accounts documentation.
• Maintain and update financial spreadsheets, databases and electronic filing systems.
• Provide general accounts administration support as required.

2. Payroll Administration

• Provide administrative support for the company's weekly payroll process.
• Assist with the preparation and processing of weekly wage information.
• Input, check and maintain payroll-related data, ensuring a high level of accuracy.
• Ensure payroll information is collated and available within the required timescales.
• Handle payroll and employee information with the utmost confidentiality.
• Provide payroll cover and assistance as required to maintain continuity of the weekly wages process.

3. Data Management and General Administration

• Maintain and update company databases, including Microsoft Access, ensuring records are accurate and current.
• Create, update and maintain Microsoft Excel spreadsheets.
• Manage email correspondence professionally and efficiently.
• Maintain organised filing systems and ensure documentation is stored appropriately.
• Assist with the preparation of administrative reports and records as required.
• Support the planning, coordination and prioritisation of departmental tasks.

4. Reception Support

• Answer incoming telephone calls professionally and direct enquiries to the appropriate department.
• Respond to routine enquiries in a helpful and professional manner.
• Provide holiday and sickness cover for the front-of-house reception.
• Undertake other reasonable administrative duties in support of the wider business.

Skills, Knowledge and Experience

• Previous experience in an administrative or office-based role.
• Strong numerical skills and excellent attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Excel and Outlook, with the ability to maintain spreadsheets and manage electronic correspondence effectively.
• Competence in using databases, including Microsoft Access, or similar business systems.
• Strong organisational and time-management skills, with the ability to prioritise workloads and meet deadlines.
• The ability to work independently, demonstrate initiative and contribute effectively within a team.
• A professional and approachable telephone manner.
• The ability to handle confidential financial and employee information appropriately.
• A flexible and proactive approach to supporting the needs of the business.

Personal Attributes

The successful candidate will demonstrate:

• A high level of accuracy and attention to detail.
• Reliability, integrity and a strong sense of responsibility.
• A professional and confidential approach to their work.
• The ability to manage workloads effectively and work to deadlines.
• A willingness to learn new systems and develop existing skills.
• A flexible and cooperative approach to working across different departments.
• A commitment to maintaining high standards of work and supporting the wider team.