Admin Assistant - Part Time FTC

M&G; London; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

M&G is seeking a part-time Admin Assistant to support Infracapital, providing maternity cover starting in July 2025. This role involves managing various administrative tasks, supporting internal teams, and ensuring smooth operations. The position offers flexibility and the chance to work within a dynamic team environment.

Qualifications

• Flexible and reliable with a can-do attitude.
• Ability to prioritise workload effectively.
• Good verbal and written skills for interacting at all levels.

Responsibilities

• Liaising with internals and externals for meetings and information requests.
• Processing invoices and managing corporate expense cards.
• Coordinating onboarding for new joiners and managing team events.

Skills

Organisational skills

Attention to detail

Ability to work under pressure

Communication skills

Teamwork

Flexibility

Tools

Office software

Job description

At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial products and services through Asset Management, Life and Wealth. All three operating segments work together to deliver attractive financial outcomes for our clients, and superior shareholder returns.

Through our behaviours of telling it like it is, owning it now, and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and also offer work place accommodations to ensure you have what you need to effectively deliver in your role.

The Role: Admin Assistant

We’re excited to announce a part-time Admin Assistant role at Infracapital, providing maternity cover starting c. July 2025. This is a fantastic opportunity to be part of a great PA team, working four days a week (Monday, Tuesday, Wednesday, Thursday) from 08:30 to 17:30.

In this dynamic position, you’ll be the go-to support ensuring smooth day-to-day operations across Infracapital. As an Admin Assistant, you are a key support resource for internal teams, leadership and externals – assisting to maintain order, efficiency, and professionalism in all administrative tasks. If you thrive in a busy environment and enjoy juggling multiple tasks, we’d love to hear from you!

You’ll be part of a supportive team of PA’s that includes three full-time assistants and two part-time assistants, with a hybrid working model. The position will typically work in the office about 50% of the time, but we’re open to discussing adjustments to this schedule to fit your needs.

We’re looking for someone who is flexible with a can-do attitude. If you’re excited about providing top-notch support and working in a fast-paced setting, we can’t wait to meet you!

Key Responsibilities:

• Liaising with internals and externals for meetings and information requests
• Support PA, investment, finance and IR teams with all admin requests
• Liaising with internal departments, within M&G
• Process invoices
• Process corporate expense cards/reconciliation forms
• Process and manage Oracle expenses
• Create and manage all Infracapital distribution lists
• Manage KYC requests liaising with various portfolio companies to deliver these on a regular basis
• Responsible for signings for wider team such as NDA’s, etc
• Working closely with the finance team in obtaining and applying signatures and merging documents such as payment forms etc.
• Arrange notaries
• Maintaining the upkeep of internal Directorship spreadsheet a
• Print and bind meeting packs for external meetings
• Submit weekly gifts and hospitality requests for wider team
• Coordinate onboarding for new joiners and leavers requirements
• Providing holiday and sickness cover within the PA team
• Manage stationery cupboard
• Creating and maintaining PA and MD summer annual leave trackers
• Collect post and distribute accordingly
• Organise team events such as quarterly socials, summer team building, Christmas party
• General office upkeep

Key Knowledge, Skills & Experience:

• Ability to work under pressure & multi-task
• Build and maintain effective working relationships across all teams
• Good organisational skills
• Strong attention to detail
• Flexible and reliable with a can-do attitude
• Able to work well as part of a team or independently
• Ability to prioritise workload/tasks effectively and manage multiple responsibilities
• Good verbal and written skills for interacting at all levels
• Ability to clearly convey information and manage follow-up on tasks and requests
• Proficiency in office software
• Multi-task effectively with various people and teams
• Financial assistance (invoices, expenses, corporate cards)
• Attending weekly PA catch ups to provide team updates and share any

We have a diverse workforce and an inclusive culture at M&G plc, underpinned by our policies and our employee-led networks who provide networking opportunities, advice and support for the diverse communities our colleagues represent. Regardless of gender, ethnicity, age, sexual orientation, nationality, disability or long term condition, we are looking to attract, promote and retain exceptional people. We also welcome those who take part in military service and those returning from career breaks.

M&G is also proud to be a Disability Confident Leader , and we welcome applications from candidates with long-term health conditions, disabilities, or neuro-divergent conditions. Being a Disability Confident Leader means that candidates who meet the minimum criteria of a job, will be offered an interview if they 'opt in' to the scheme when applying.

If you need assistance or an alternative means of applying for a role due to a disability or additional need, please let us know by contacting us at: [e-mail]

About the company

M&G plc is a global investment manager headquartered in London, England.

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