Admin Assistant - Part Time - 18 hrs

Totley All Saints Church of England Voluntary Aided Primary School; Sheffield; On-site; GBP 24,000 - 32,000; Part time

Job summary

Totley All Saints School is seeking a part-time Business Manager to oversee HR, finance and general administration. The role sits within a Christian ethos environment and supports pupils, staff and families. Hours are term-time, with duties spanning office systems, data upkeep and parent communication.

The post involves managing payroll liaison, school census, record keeping, and ensuring policy compliance under DSAT guidance.

Qualifications

• Experience in school administration and finance operations.
• Knowledge of HR processes and safeguarding basics.
• Ability to generate reports and manage sensitive data.

Responsibilities

• Oversee HR, payroll liaison and staff records in line with DSAT guidance.
• Manage school finances, orders, payments and banking activities.
• Coordinate admissions, census submissions and data reporting.
• Maintain front-office communications and update the school website.

Skills

Finance administration

HR management

Data reporting

Communication

Tools

Office 365

Arbor

ClassDojo

Job description

Wednesday morning (8.30 am - 12.30pm ) and Thursday & Friday (8.30am - 4pm). Term-time only

Totley All Saints School is an extremely special school and is well loved by its children, staff and parents! We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Totley.

We believe by ensuring every child is cared for and happy they can achieve their potential and go on to achieve great things. We pride ourselves on being welcoming and inclusive: a school where everyone is valued for their special talents and qualities and are valued and loved as a unique individual.

These values are evident in all aspects of our school life. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives. We are an Academy within the Diocese of Sheffield Academies Trust and actively engage with the many development opportunities across the trust.

We are keen of course to continue to fill our school with great teachers and support staff who believe that EVERY child can achieve.

Job Description

RESPONSIBLE TO:

Headteacher, School Business Manager and Head of Business and Operations Executive for the Trust

Main Purpose of the Job

Under the direction of the Headteacher, the Business Manager and Head of Business and Operations to oversee all administration relating to HR, finance and other matters within the management of the schools which are supportive to, but do not involve, the teaching function.

Main Functions

Finance Administration

The ordering, processing and payment for all goods and services provided to the school including the school debit card and petty cash

Accurately recording, counting and banking of monies collected

Prepare, record and monitor various inventories throughout school.

Human Resources Management

To oversee human resources matters in line with DSAT guidance e.g. ensuring required pre-employment checks are carried out for new employees, reporting to and liaising with payroll about salaries, expenses, sickness and maternity claims etc

To oversee and maintain confidential staff records, and to ensure that staff records held in the school by others are kept confidential.

To maintain the appropriate information system for the school’s Single Central Record.

To comply with and assist with the development and sharing of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Whole School Administration

To manage the general administration of school systems including; Office 365, Arbor, ClassDojo, parent communication system, Newsletter.

Maintaining the records of the school pupils, including the updating of pupil premium records, free school meals, SEN.

Preparation and submission of the school census, workforce census and CTF files.

To act as correspondent for the DFE and to be responsible for the records and returns required.

To attend relevant training and meetings where appropriate as directed by the Headteacher.

Analyse and evaluate data/information and produce reports/information/data as required

To prepare relevant paperwork for the Headteacher.

To be the first point of call for parents and other visitors and parties, managing the front entrance, phone calls, emails to school.

To manage all admission arrangements as required.

Update and maintain the school website.

Responsible for the control of medicines in school and the administration of medicines to pupils in line with the school’s policy

Receiving deliveries and distributing throughout school as appropriate

This job description sets out the duties of the post at the time it was drawn up. The post holder may be required from time to time to undertake other duties within the school as may be reasonably expected, without changing the general character of the duties or the level of responsibility entailed. This is a common occurrence and would not justify a reconsideration of the grading of the post.