Admin Assistant | Independent Primary School | Norfolk

Marchant Recruitment; West End; On-site; GBP 21,000 - 25,000; Full time

Job summary

Marchant Recruitment is seeking an organised Admin Assistant for an independent primary school in Norfolk. You will join a busy school office, providing front-office support and handling records, enquiries and communications with pupils, families and staff.

The role involves a wide range of clerical tasks, data entry, correspondence preparation and helping ensure smooth day-to-day operations in a friendly, supportive environment.

Qualifications

• Previous experience in an administrative or office-based position
• Excellent organisational and time-management skills
• Strong written and verbal communication
• High level of accuracy and attention to detail
• Ability to manage competing priorities effectively
• Professional and approachable manner
• Ability to maintain confidentiality
• Reliable, proactive and willing to support colleagues
• Commitment to safeguarding and the wellbeing of pupils
• Previous experience working within a school or educational setting
• Familiarity with school information management systems
• Experience dealing with parents, pupils or members of the public
• Knowledge of school administration and attendance procedures
• Previous experience working in a busy reception or front-office environment

Responsibilities

• Provide general administrative and clerical support to the school
• Act as a friendly and professional first point of contact
• Answer telephone calls and respond to emails and enquiries
• Welcome parents, visitors and external professionals
• Maintain accurate pupil and administrative records
• Prepare letters, documents, reports and other correspondence
• Assist with filing, photocopying and document management
• Update school databases and information systems
• Support attendance and pupil administration where required
• Assist teachers and senior leaders with administrative tasks
• Maintain confidentiality when handling sensitive information
• Assist with meetings, events and school activities
• Monitor office supplies and place orders when required
• Liaise with parents, staff and external organisations professionally
• Support the wider office team during busy periods

Job description

Position: Admin Assistant
Location: Norfolk
Contract: Full-Time, Permanent
Start Date: Immediate Start

Admin Assistant Role in an Independent Primary School

An established Independent Primary School in Norfolk is seeking to appoint a highly organised, friendly, and dependable Admin Assistant to join its busy school office. This is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment and wants to play an important role in supporting the smooth day-to-day running of a school.

School administration roles across Norfolk commonly involve providing front-office support to staff, pupils and families, managing records and correspondence, handling enquiries, and helping ensure the school office operates efficiently.

The successful candidate will become an important member of the administration team, acting as a welcoming first point of contact for visitors and families while providing reliable administrative support to colleagues across the school.

The Role

As Admin Assistant, you will provide a broad range of administrative and clerical support. You will help manage the school office, respond to telephone and email enquiries, maintain accurate records, prepare correspondence and assist staff with a variety of day-to-day administrative tasks.

You will regularly communicate with pupils, parents, teachers, senior leaders and external visitors, so a professional and approachable manner is essential. The role requires someone who can prioritise competing demands while maintaining accuracy and confidentiality.

No two days are likely to be exactly the same, making this a varied opportunity for an administrator who enjoys being busy and working as part of a close-knit team.

Key Responsibilities

• Provide general administrative and clerical support to the school
• Act as a friendly and professional first point of contact
• Answer telephone calls and respond to emails and enquiries
• Welcome parents, visitors and external professionals
• Maintain accurate pupil and administrative records
• Prepare letters, documents, reports and other correspondence
• Assist with filing, photocopying and document management
• Update school databases and information systems
• Support attendance and pupil administration where requiredAssist teachers and senior leaders with administrative tasks
• Maintain confidentiality when handling sensitive information
• Assist with meetings, events and school activities
• Monitor office supplies and place orders when required
• Liaise with parents, staff and external organisations professionally
• Support the wider office team during busy periods

Working in the School Office

The school provides a welcoming and supportive environment where administrative staff play an important role in ensuring pupils, parents and colleagues receive an efficient and professional service.

The successful candidate will work alongside experienced office staff and school leaders, gaining exposure to a broad range of administrative responsibilities. Strong communication, organisation and attention to detail will be particularly important in ensuring that daily office operations run smoothly.

This position would suit an experienced Admin Assistant, School Administrator, Receptionist or Office Administrator. Candidates with strong transferable administrative experience who are keen to move into education are also encouraged to apply.

Candidate Requirements

• Previous experience in an administrative or office-based position
• Excellent organisational and time-management skills
• Strong written and verbal communication
• High level of accuracy and attention to detail
• Ability to manage competing priorities effectively
• Professional and approachable manner
• Ability to maintain confidentiality
• Reliable, proactive and willing to support colleagues
• Commitment to safeguarding and the wellbeing of pupils
• Previous experience working within a school or educational setting
• Familiarity with school information management systems
• Experience dealing with parents, pupils or members of the public
• Knowledge of school administration and attendance procedures
• Previous experience working in a busy reception or front-office environment

Why Join This School?

This is an excellent opportunity to join a professional school community where the administration team is valued as an essential part of the school's daily operation.

The successful candidate will have the opportunity to develop their administrative skills further, work alongside supportive colleagues and contribute directly to providing a welcoming and well-organised environment for pupils, families and staff.