Admin Assistant - 15 hours

British Pregnancy Advisory Service (bpas); Christchurch; On-site; GBP 8,000 - 10,000; Part time

Benefits offered by this job

34 days leave (incl. bank holidays)

Life assurance

Pension scheme

GP access 24/7

Counselling support (MyMindPal)

Online discounts

Family-friendly policies

Job summary

British Pregnancy Advisory Service (BPAS) in Bournemouth seeks an experienced Admin Assistant to join on a part-time basis, 15 hours per week (Wednesday, Thursday and Friday). You will provide administrative and client support during the episode of care, ensuring documentation and appointment lists are accurate.

You will liaise with clients and colleagues, handle paperwork, support stock control, and use the BPAS booking system to update schedules while maintaining a friendly, efficient office

Qualifications

• Experience in general administrative procedures.
• Excellent communication with clients and colleagues.
• Experience in a care environment is advantageous.
• Knowledge of clerical procedures including documentation and reception duties.
• Attention to detail and teamwork.

Responsibilities

• Answer and direct telephone queries, liaising with internal and external colleagues.
• Accurately check or complete BPAS and legal paperwork, ensuring documentation is available for clients’ episode of care.
• Monitor, edit and amend appointment lists, using the BPAS booking system, inform clients of changes.
• Assist in stock control and ordering, sort and distribute mail, and prepare statistical reports.

Skills

Admin duties

Telephone handling

Client support

Documentation

Tools

BPAS booking system

Office software

Job description

We are looking for an experienced Admin Assistant to come and join our unit in Bournemouth on a part time basis . As the Admin Assistant you will be responsible for completing all administrative and client support tasks within the unit, supporting clients through their episode of care. This unit-based role is working 15 hours per week on a Wednesday, Thursday and Friday. A detailed shift pattern and salary information can be found below in the further information section.,

• Answer and direct telephone queries, liaising with both internal and external colleagues, as necessary.
• Accurately check or complete BPAS and legal paperwork, ensuring all relevant documentation is available for the clients episode of care.
• Monitor, edit and amend appointment list, using as appropriate BPAS booking system, informing clients if changes to their appointment become necessary.
• Assist in the monitoring, control and ordering of stock, sort and distribute incoming mail and prepare and dispatch statistical information and reports.
  Do you enjoy working within a busy office or reception environment, where no two days are the same?
• Do you have experience of general administrative procedures?, You will have strong experience of working within an office environment, where you have carried out administration duties. You will be an excellent communicator both internally and externally and will demonstrate a friendly and positive attitude when interacting with clients, colleagues, and external parties.,
• Experience of dealing face to face with clients who may be angry or upset, within a care environment.
• Knowledge of clerical procedures including checking documentation, telephone, and reception duties.
• Good attention to detail, supportive towards colleagues and clients and an effective team player.
  The British Pregnancy Advisory Service (BPAS) is the UK's largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
• 34 days annual leave (including bank holidays)
• Life assurance at 3 salary
• Defined contribution pension scheme
• Access to GP 24/7, 365 days a year
• MyMindPal mental fitness app and 24/7 counselling support
• Online discounts, discounted gym membership, and other lifestyle benefits
• Family-friendly policies to support work-life balance