Admin Assistant

Morgan Jones Recruitment; Stone Cross; On-site; GBP 19,000 - 20,000; Full time

Benefits offered by this job

9-day fortnight

Competitive salary

Profit-sharing scheme

Stakeholder pension

Death in service scheme

Private medical insurance

Job summary

Morgan Jones Recruitment is seeking an experienced Administration Assistant to join the client’s HR team in Sandwich. The role focuses on providing general administrative support, maintaining personnel files and ensuring GDPR-compliant handling of confidential information.

The post offers a 9-day fortnights schedule, a competitive salary (£14–£14.50 per hour, 60–74 hours per fortnight), and the potential to move from temporary to permanent.

Qualifications

• A minimum of 2 years' experience in an office administration role.
• Excellent organisational skills and attention to detail.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• The ability to handle confidential information with discretion.
• The ability to work independently and use your own initiative.
• Strong time management skills and the ability to manage multiple tasks.
• A positive, flexible and proactive attitude.
• The ability to work effectively as part of a team.
• An Administration qualification at Level 2 or above is desirable.

Responsibilities

• Providing general administrative support to the HR team
• Creating and maintaining employee personnel files
• Maintaining confidential employee information in line with GDPR requirements
• Assisting with HR documents, spreadsheets and databases
• Supporting HR projects and employee engagement activities
• Maintaining employee training records and assisting with training allocation
• Coordinating interviews, internal visits and visitors
• Preparing recruitment documentation and new starter induction packs
• Supporting the onboarding process, including obtaining ID documents and employment references
• Sending new starter forms and ordering ID badges
• Maintaining the recruitment mailbox
• Updating organisational charts and staff notice boards
• Updating employee information on internal HR systems
• Assisting with clock card anomalies and pre-payroll reports
• Supporting staff social and engagement events
• Scanning and filing
• Taking confidential notes and minutes when required
• Providing general administration support to other areas of the business as required

Skills

Organisational skills

Attention to detail

Communication skills

Discretion with confidential info

Initiative

Time management

Team player

Administration qualification

Education

Administration qualification Level 2 or above

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Administration Assistant

Salary: £14 - £14.50 Hours: 60 – 74 Fortnightly Contract: Temporary to Permanent Location: Sandwich

We are currently recruiting for an Administration Assistant to join our client’s HR team. This is a fantastic opportunity for an experienced administrator to join an established business, supporting the HR Manager with a varied range of administrative duties. The successful candidate will need to be highly organised, proactive and confident handling confidential and sensitive information.

Role

• Providing general administrative support to the HR team
• Creating and maintaining employee personnel files
• Maintaining confidential employee information in line with GDPR requirements
• Assisting with HR documents, spreadsheets and databases
• Supporting HR projects and employee engagement activities
• Maintaining employee training records and assisting with training allocation
• Coordinating interviews, internal visits and visitors
• Preparing recruitment documentation and new starter induction packs
• Supporting the onboarding process, including obtaining ID documents and employment references
• Sending new starter forms and ordering ID badges
• Maintaining the recruitment mailbox
• Updating organisational charts and staff notice boards
• Updating employee information on internal HR systems
• Assisting with clock card anomalies and pre-payroll reports
• Supporting staff social and engagement events
• Scanning and filing
• Taking confidential notes and minutes when required
• Providing general administration support to other areas of the business as required

About You

• A minimum of 2 years' experience in an office administration role
• Excellent organisational skills and attention to detail
• Good working knowledge of Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• The ability to handle confidential information with discretion
• The ability to work independently and use your own initiative
• Strong time management skills and the ability to manage multiple tasks
• A positive, flexible and proactive attitude
• The ability to work effectively as part of a team
• An Administration qualification at Level 2 or above is desirable

Benefits

• 9-day fortnight, with every other Friday as a non-working day
• Competitive salary
• Company profit-sharing scheme
• Stakeholder pension
• Death in service scheme
• Private medical insurance with Benenden Rewards and recognition scheme Employee engagement initiatives