Admin Assistant

RMS Recruitment Limited; London; On-site; GBP 29,000 - 35,000; Full time

Job summary

An established industry player in the financial services sector is looking for a proactive Admin Assistant to join their collaborative team. This dynamic role involves providing essential support to ensure smooth office operations, from answering calls to managing documents and coordinating schedules. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent communication and organizational skills. If you enjoy being at the heart of a team and are committed to delivering high-quality administrative support, this opportunity could be the perfect fit for you.

Qualifications

• 1-2 years of experience in administrative or office support roles.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Answer and direct incoming calls professionally.
• Provide administrative support including document preparation.
• Manage shared inboxes and schedule meetings for team members.

Skills

Administrative Support

Communication Skills

Organisational Skills

Microsoft Office Suite

Multitasking

Diary Coordination

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Description

Key Details:

Job Title: Admin Assistant
Location: City of London (Cannon Street / Bank)
Hours: 9:00am - 5:30pm
Salary: Up to £35,000 DOE
Contract Type:1 year FTC
Days In Office: 5 days per week

Company Overview:

A professional and collaborative team in the financial services sector is seeking an efficient and proactive Administrative Assistant to support their busy office with a range of ad hoc and business tasks. This is a varied and dynamic role suited to someone who enjoys being at the heart of a team, ensuring everything runs smoothly behind the scenes. The company values reliability, attention to detail, and a friendly, can-do attitude.

Responsibilities:

• Answer and direct incoming calls in a professional and helpful manner
• Provide administrative support including preparing documents, reports, and presentations
• Manage shared inboxes and flag/respond to emails where appropriate
• Schedule meetings and maintain diaries for team members
• Assist with onboarding documentation and company templates
• Support the wider team with data entry and records management
• Liaise with suppliers and external contacts when required
• Maintain filing systems and office supplies inventory

Skills and Experience:

• Minimum of 1-2 years’ experience in an administrative or office support role
• Excellent written and verbal communication skills
• Strong organisational and multitasking abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Comfortable handling confidential information
• Friendly, professional, and flexible approach to supporting a team
• Experience in inbox management or diary coordination is highly desirable
• Ability to stay calm under pressure and work to deadlines