Admin Assistant

University of Glasgow; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

The University of Glasgow seeks an administrative support professional for its Geospatial Data Science Team. The successful candidate will assist in project management, enhance communication channels, and help coordinate various team activities. This full-time role offers a competitive salary within the UK's higher education framework and promotes a culture of inclusivity and support for staff and students.

Benefits

Flexible working

Health and wellbeing support

Diversity and inclusion initiatives

Qualifications

• Essential competencies demonstrated through personal development or equivalent experience.
• Desirable knowledge of Geospatial ecosystem and UK Higher Education.

Responsibilities

• Provide dedicated administrative support to the Geospatial Data Science Team.
• Support project manager in maintaining delivery plans and GANTT charts.
• Plan, coordinate, and manage administrative activities for team projects.

Skills

Planning

Organization

Communication

IT Skills

Self-Motivation

Teamwork

Project Delivery

Education

Scottish Credit and Qualification Framework level 7 or equivalent experience

Job description

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Job Purpose

Responsible for providing effective and efficient administrative support to the Geospatial Data Science Team at the University of Glasgow. The successful candidate will work closely with the team Lead, Prof Ana Basiri, to support internal and external collaborations, monitor outputs, organize meetings and events, and generate reports.

Main Duties and Responsibilities

1. Provide dedicated administrative support to the Geospatial Data Science Team.
2. Support project manager and team lead in maintaining delivery plans, GANTT charts, and Action Logs.
3. Identify opportunities to improve administrative systems and processes.
4. Develop and maintain the team website, handbooks, and social media content to support marketing and communication strategies.
5. Perform other relevant management support duties as required.
6. Serve as the first point of contact for staff queries related to the team lead, including calendar management, meetings, minutes, and communication.
7. Use judgment proactively to deliver quality service, answer queries, provide information, and resolve issues.
8. Plan, coordinate, and manage administrative activities supporting the delivery of team projects.
9. Support researcher career development programs and bid development activities.
10. Ensure excellent service delivery for travel bookings, expenses, and visitor arrangements.
11. Assist in organizing workshops, seminars, and conferences, including travel arrangements for researchers and visitors.
12. Support operational financial processes, including purchase orders and expense claims.
13. Administer recruitment processes, including application data management and monitoring progress.
14. Manage team records, files, and liaise with relevant leads and advisory boards.
15. Update webpages, handbooks, and social media to support marketing strategies.
16. Contribute to continuous improvement initiatives to enhance staff and student experiences.
17. Perform additional duties as assigned, prioritizing work with line management.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential: Demonstrated competencies and skills through personal development or Scottish Credit and Qualification Framework level 7 or equivalent experience.

Desirable: Knowledge of Geospatial ecosystem and UK Higher Education.

Skills

Essential: Planning, organization, communication, IT skills, self-motivation, teamwork, project delivery.

Experience

Essential: Proven competencies, customer and staff engagement, administrative data handling, team contribution.

Desirable: Experience with PGR or Research Services administration, and relevant software packages.

Terms and Conditions

Salary: Grade 5, £25,138 - £29,605 per annum. Full-time (35 hours/week), funding for up to 3 years. University offers a welcoming culture, benefits, flexible working, health and wellbeing support, and values diversity and inclusion.