Administrative Support Assistant

University of Glasgow; Glasgow; On-site; GBP 22,000 - 26,000; Full time

Job summary

The University of Glasgow seeks an Administrative Support Assistant to provide essential support for undergraduate programs within the School of Biodiversity, One Health and Veterinary Medicine. The role includes managing timetables, providing administrative support, and coordinating events for students. Candidates should demonstrate strong organizational skills, proficiency in office software, and the ability to work independently and as part of a team.

Benefits

Welcoming and inclusive community

Flexible working

Opportunities for development

Qualifications

• Competencies in a similar administrative role required.
• Proficiency in office software including Word, Excel, and Teams is essential.
• Experience working in an educational environment is desirable.

Responsibilities

• Assist with timetabling processes and administrative support for EMS Office.
• Monitor student absences and maintain relevant systems like MyCampus.
• Coordinate Induction Week events and serve as a clerk for committees.

Skills

Organizational skills

Time management

Communication skills

Numeracy skills

Attention to detail

Self-motivation

Education

Scottish Credit and Qualification Framework level 5 or 6

Tools

Microsoft Word

Microsoft Excel

Office 365

Microsoft Teams

Outlook

Job description

Job Title: Administrative Support Assistant, Glasgow

Client: University of Glasgow

Location: Glasgow, United Kingdom

Job Category: Other

EU work permit required: Yes

Job Reference: 820db9ff485a

Job Views: 44

Posted: 22.06.2025

Expiry Date: 06.08.2025

Job Description:

Job Purpose: To provide administrative support in the delivery of undergraduate programmes in the School of Biodiversity, One Health and Veterinary Medicine, Undergraduate School Office.

Main Duties and Responsibilities:

1. Assist with timetabling processes, including practicals, DOPs, module updates, CMIS & room bookings.
2. Provide administrative support to the EMS Office, including data input, updating the student experience log, and processing health and safety paperwork.
3. Monitor student absences, especially for final year rotations and expenses.
4. Maintain and update relevant systems such as MyCampus and other course systems.
5. Coordinate Induction Week events with course administrators.
6. Serve as a clerk on a rotational basis for various committees.
7. Undertake other duties as directed by the line manager or course administrators.

Knowledge, Qualifications, Skills and Experience:

Essential:

• Ability to demonstrate relevant competencies and experience in a similar role or Scottish Credit and Qualification Framework level 5 or 6.
• Proficiency in Microsoft Word, Excel, Teams, Office 365, and Outlook.
• Excellent organizational, time management, and communication skills.
• High accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Numeracy skills and self-motivation.

Desirable:

• ECDL certification.
• Knowledge of HE assessment methods and VLEs such as Moodle.
• Experience with university databases like MyCampus and CMIS.
• Experience working in an educational environment or with students.

Terms and Conditions:

Salary: Grade 4, £22,681 - £25,138 per annum. Full-time, open-ended position. The university offers a welcoming and inclusive community, flexible working, and opportunities for development.