Admin Apprentice

Harbour Learning Trust; Healing; On-site; GBP 15,000 - 20,000; Full time

Job summary

Harbour Learning Trust in Healing, North East Lincolnshire, seeks an HR Admin Apprentice to gain hands-on experience across recruitment, onboarding, payroll and staff records.

You will work with experienced colleagues to build knowledge and confidence in HR and administration, supporting safeguarding and GDPR compliance while helping with recruitment and payroll administration.

Qualifications

• Good communication skills and the ability to communicate politely and professionally.
• Strong organisational skills, with the ability to manage tasks, follow processes and meet deadlines.
• Basic IT skills, including confidence using email, Word and Excel, with a willingness to learn HR and MIS systems.

Responsibilities

• Day-to-day office administration including filing, scanning, photocopying and document organisation.
• Maintain accurate records and shared inboxes.
• Enter and update information on HR systems, spreadsheets and MIS systems.
• Support meetings by booking rooms, organising diaries, preparing agendas and taking basic notes.
• Support recruitment administration, DBS checks, right-to-work verification and qualification checks.

Skills

Communication skills

Organisational skills

IT literacy

Attention to detail

Tools

Excel

Word

HR MIS systems

Job description

As an HR Admin Apprentice, you will work alongside experienced colleagues and develop the knowledge, skills, and confidence needed to build a career in Human Resources and administration. You could be supporting recruitment one day, helping prepare for a new starter the next, and updating HR records or coordinating training on another, making this a diverse yet exciting role.

• Carrying out day-to-day office administration, including filing, scanning, photocopying, and organising documents.
• Maintaining accurate records and shared inboxes.
• Entering and updating information on HR systems, spreadsheets and MIS systems.
• Supporting meetings by booking rooms, organising diaries, preparing agendas and taking basic notes.

Recruitment & Safer Recruitment

• Supporting the advertising of vacancies and preparing application packs.
• Logging applications and assisting with recruitment administration.
• Chasing references and tracking outstanding responses.
• Supporting DBS checks, right-to-work verification and qualification checks.
• Helping maintain accurate compliance records and the Single Central Record.

HR Records & Payroll

• Maintaining confidential staff files and personnel records.
• Updating training and absence information.
• Supporting payroll administration, including timesheets, starter and leaver forms, and contract changes.
• Liaising with payroll providers when required.

Onboarding & Training

• Preparing induction packs for new employees.
• Scheduling induction meetings and ensuring new starters receive the information they need.
• Logging mandatory training and sending reminders.
• Keeping training completion records up to date.

Communication & People Support

• Drafting straightforward emails and staff communications.
• Sending reminders and helping maintain noticeboards or digital platforms.
• Supporting reception and visitor management, including checking ID and following safeguarding procedures.
• Providing a friendly and professional service to colleagues, applicants, visitors and external agencies.

Confidentiality & Compliance

• Handling sensitive HR information appropriately.
• Following GDPR, safeguarding and Trust procedures.
• Supporting the circulation of policies and maintaining document version control.
• Escalating concerns or issues to the appropriate colleague when necessary.
• Good communication skills and the ability to communicate politely and professionally.
• Strong organisational skills, with the ability to manage tasks, follow processes and meet deadlines.
• Excellent attention to detail, particularly when working with records, recruitment checks and data.
• An understanding of the importance of confidentiality, GDPR and safeguarding.
• Basic IT skills, including confidence using email, Word and Excel, with a willingness to learn HR and MIS systems.
• A professional and reliable approach, including good timekeeping and punctuality.
• A genuine willingness to learn, accept feedback and develop new skills.
• An understanding of the importance of safer recruitment, including references, DBS checks and document verification.
• The ability to work collaboratively with HR colleagues, office teams and school staff.
• A customer-service mindset, with a helpful and supportive approach.
• Basic numeracy skills for tasks such as timesheets and simple data checks.
• The ability to follow established processes, particularly around recruitment, onboarding, compliance and safeguarding.

Harbour Learning Trust is a growing Multi-Academy Trust committed to a sustainable growth strategy that builds capacity and supports their strategic objectives. Established in 2014 with two academies in the village of Healing, North East Lincolnshire, we have grown to become a Trust of eight schools across North East Lincolnshire and Lincolnshire. At Harbour, every person matters. From the pupils and their families to their colleagues and governors, they recognise that everyone brings unique qualities, abilities and talents. They are committed to creating an inclusive Trust where everyone is supported to reach their full potential, while celebrating the individual identity of each of their schools and the communities they serve.

They inspire greatness in every child and equip them with the academic achievements, life skills and personal attributes to lead happy, safe and successful lives. Their work is underpinned by six core values. They are:

• Child-centred - making decisions based on what is right for their children and their life chances.
• Inclusive - believing every child can be successful, regardless of background or ability.
• Ambitious - striving for excellence in everything we do.
• Integrity-led - promoting respect, trust and honesty while valuing different perspectives.
• Collaborative - working in partnership with colleagues, families, communities and other stakeholders.
• Committed to our staff - investing in training, development and opportunities for their people.

At Harbour Learning Trust, they value their staff and are committed to investing in their development. You will have the opportunity to:

• Gain practical, hands‑on HR and administration experience.
• Learn from experienced HR and school professionals.
• Develop your communication, organisation and IT skills.
• Build knowledge of recruitment, onboarding, payroll, employee records and compliance.
• Develop an understanding of working within a school and Trust environment.
• Receive training, guidance and constructive feedback.
• Grow in confidence and take on additional responsibilities as your skills develop.
• Be part of a collaborative and inclusive team.