Admin and Operations Assistant

Randstad Education; Leeds; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Referral scheme: Rex vouchers

CPD access

Job summary

Randstad Education is recruiting an experienced Admin and Operations Assistant for a specialist school in Leeds. The role is full-time (37 hours per week), term-time plus training days, starting ASAP with the potential to become permanent for the right candidate.

You will join the administration and operations team to manage databases, compliance records, GDPR processes, and timetables. You will also lead the Exams Officer duties, handling exam entries, invigilators, and JCQ compliance, ensuring

Qualifications

• Experience in school administration or exams coordination is highly desirable.
• Strong IT skills and familiarity with management information systems.
• Good knowledge of data protection and GDPR compliance.

Responsibilities

• Provide high-quality administrative and operational support across the school.
• Maintain school databases, digital systems, and compliance records.
• Support GDPR and data protection processes.
• Coordinate IT equipment, asset management, and inventory.
• Handle staff, parent, and local authority queries professionally.
• Take lead as Exams Officer, coordinating examinations and JCQ compliance.

Skills

School administration

Exams Officer experience

IT literacy

GDPR/data protection

Organisational skills

Tools

SIMS/Arbor

Spreadsheets

Job description

Are you an experienced school administrator or exams officer looking for a rewarding, long-term role starting immediately?

Do you excel at managing school databases, compliance records, and complex examination timetables with total accuracy?

Are you seeking a full-time, ongoing position within a supportive specialist school in Leeds that offers excellent job security and potential temp-to-perm prospects?

If so, Randstad Education wants to hear from you! We are currently recruiting a highly organised and adaptable Admin and Operations Assistant to join a dedicated support team within an outstanding specialist school in Leeds.

About the School

They are an outstanding Specialist Inclusive Learning Centre (SILC) dedicated to providing exemplary education and care for pupils with a wide spectrum of special educational needs (SEN). Supported by modern facilities, therapeutic support teams, and a collaborative working environment, they pride themselves on maintaining a well-structured, safe, and efficient school operations network where staff well-being and pupil success are at the heart of everything they do.

About the Role

This is a full-time, ongoing long-term cover role (37 hours per week, term-time plus training days) starting ASAP for the full academic year, with the potential to transition into a permanent contract for the right candidate.

Working as part of the wider administration and operations team, key duties include:

• Providing high-quality administrative and operational support across the school.

• Maintaining school databases, digital systems, compliance information, and records.

• Supporting GDPR compliance and data protection processes.

• Coordinating IT equipment, asset management records, and general inventory.

• Dealing professionally with internal and external queries from staff, parents, and local authorities.

• Taking lead responsibility as the Exams Officer, including coordinating internal and external examinations, maintaining JCQ compliance, managing exam entries, timetables, invigilators, documentation, and results processes.

Skills Required

• Proven experience in school administration, operations, or as an Exams Officer (highly desirable).
• Strong IT literacy with practical confidence using databases, management information systems (e.g., SIMS/Arbor), and spreadsheets.
• Thorough knowledge of examination processes, JCQ regulations, and data compliance (GDPR).
• Exceptional organisational skills, high accuracy, and the ability to prioritise competing workloads under pressure.
• A calm, professional, and adaptable communication style.

Essential Requirements

• Prior experience in an administrative or operational role within a UK education setting or complex organisational environment.
• An Enhanced DBS check registered on the Update Service (or a willingness to undergo a new check via Randstad).
• Full eligibility to work in the UK (visa sponsorship is not available for this role).

Why Work for Randstad?

When you partner with Randstad Education, you are backed by a global recruitment leader offering personalised, local support:

• Regular, stable work across the full academic year with clear temp-to-perm pathways.
• Free access to accredited continuous professional development (CPD).
• Referral Scheme: Earn £300 in Rex vouchers for every candidate you successfully refer to us (terms and conditions apply).

Alternatively, if you have any questions or would like to discuss the opportunity in confidence, please contact Kirsty Booth at the SEN & Specialist Team: Email: [e-mail] Call: 0113 246 2500