Admin and Marketing Executive

Watney College; Greater London; Hybrid; GBP 18,000 - 27,000; Part time

Benefits offered by this job

Flexible part-time arrangements

Pro rata salary

Job summary

Watney College is seeking an organised administrator to manage day-to-day operations, maintain records, and support admissions and recruitment activities in a busy college environment.

You will coordinate meetings, assist with marketing campaigns across paid and social channels, and ensure accurate CRM data. The role offers flexible part-time hours with pro rata salary and opportunities to develop within the college.

Qualifications

• Degree-level qualification or equivalent professional experience.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Experience with social media, email marketing, or CRM software is advantageous.
• Interest in higher education, healthcare training sector.
• Proactive, reliable, highly organised, with attention to detail.
• Ability to work independently and in a team.

Responsibilities

• Manage day-to-day administrative operations and office support.
• Maintain accurate student and applicant records and filing systems.
• Provide administrative support for finance-related activities and supplier liaison.
• Coordinate meetings, prepare agendas, and take minutes.
• Support student admissions and enrolment processes and set up student accounts.
• Assist in planning and delivering marketing and recruitment campaigns across channels.
• Maintain marketing calendars, project tracking, and CRM data accuracy.
• Draft and publish content across social media, email platforms, and College website.

Skills

Organisational skills

Written and verbal communication

Multitasking

Independent work

Team collaboration

CRM familiarity

Education

Degree-level qualification in business/administration/marketing/communications or equivalent

Tools

Microsoft Office

Google Workspace

CRM software

Job description

• Manage day-to-day administrative operations, including correspondence, diary management, meeting coordination, and general office support
• Maintain accurate student and applicant records, filing systems, and documentation in accordance with data protection and confidentiality requirements
• Provide administrative support for finance-related activities, including invoicing, purchase orders, expense monitoring, and supplier liaison
• Coordinate internal and external meetings, prepare agendas, take accurate minutes, and monitor follow-up actions
• Support the student admissions and enrolment process, including processing applications, preparing enrolment documentation, and setting up student accounts
• Assist in the planning and delivery of marketing and student recruitment campaigns across paid, organic, email, and social media channels
• Maintain marketing calendars, campaign schedules, and project tracking systems
• Liaise with internal teams and external partners to ensure recruitment materials and course information are accurate
• Assist with the setup, monitoring, and optimisation of digital marketing campaigns across Google Ads, Meta, and LinkedIn
• Help organise open days, information sessions, and student recruitment events
• Draft, schedule, and publish engaging content across social media, email marketing platforms, and the College website
• Maintain a consistent and professional brand identity across all marketing communications and promotional materials
• Ensure website content and course information remain accurate, relevant, and up to date
• Act as a professional first point of contact for prospective students, applicants, and partners
• Coordinate communication between applicants, students, employer partners, and internal teams to ensure an excellent applicant experience
• Build and maintain positive relationships with students, partners, and stakeholders
• Produce regular reports on enquiries, student recruitment activity, and marketing campaign performance
• Maintain CRM systems and contact databases, ensuring information is accurate, complete, and up to date
• Monitor application pipelines, key deadlines, project milestones, and performance indicators
• Identify and escalate issues where appropriate while contributing to continuous improvement of administrative and recruitment processes

Requirements

• Degree-level qualification in business, administration, marketing, communications, or related discipline, or equivalent relevant professional experience
• Excellent organisational and time management skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills with a professional approach
• Proficiency in Microsoft Office and/or Google Workspace
• Experience with social media platforms, email marketing systems, or CRM software is advantageous
• An understanding of, or genuine interest in, the higher education, further education, or healthcare training sector
• Proactive, reliable, highly organised, with excellent attention to detail
• Ability to work independently while contributing effectively within a collaborative team environment
• Opportunity to shape and develop the role as the College continues to grow
• Exposure to a broad range of higher education operations, student admissions, marketing, and recruitment
• Opportunity to work closely with the College's senior management team in a supportive environment
• Ongoing professional development and opportunities for increased responsibility and career progression
• Flexible part-time working arrangements with salary and benefits calculated on a pro rata basis