Executive Assistant and Marketing Coordinator

Brighton College; Falmer; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Complimentary lunch

Ticket access to performances

Learning and Development programme

Life Cover

Contributory pension up to 9%

Employee benefit platform

Job summary

Brighton College is seeking an Executive Assistant and Marketing Coordinator to join the team on a permanent, full-time, term-time only contract. The role provides high-quality executive, marketing and administrative support to enable marketing, communications and pupil recruitment activities.

You will coordinate events such as Open Mornings, manage complex diaries, organise travel, prepare agendas and documentation, and assist with social media campaigns and newsletters.

Qualifications

• Strong administrative and organisational skills.
• Experience supporting senior leaders and coordinating multiple tasks.
• Ability to manage marketing and pupil recruitment activities.

Responsibilities

• Provide administrative support to Marketing Department and pupil recruitment activities.
• Coordinate photography and videography projects and liaise with staff, pupils and suppliers.
• Support Open Mornings and pupil recruitment events and logistics.
• Prepare newsletters and marketing materials and proofread content.
• Assist with social media campaigns and ensure media assets are stored and organised.
• Support the Group Director of Marketing with diary management and meeting coordination.
• Process expenses, monitor budgets and assist with reporting and schedules.

Skills

Diary management

Event coordination

Communication

Administrative support

Job description

Brighton College is seeking to appoint an Executive Assistant and Marketing Coordinator to join the team on a permanent, full-time, term-time only contract.

Main Purpose of the Role: To provide high-quality executive, marketing and administrative support that enables the effective delivery of the College's marketing, communications and pupil recruitment activities.

General Duties and Responsibilities:

Marketing Coordination

• Provide comprehensive administrative support to the Marketing Department, ensuring the smooth day-to-day operation of marketing and pupil recruitment activities.
• Coordinate photography and videography projects, including scheduling shoots, liaising with staff, pupils and external suppliers, obtaining required permissions and ensuring all arrangements are in place.
• Assist with the organisation and delivery of marketing campaigns and pupil recruitment initiatives across the Group of Brighton College Schools, including managing requests for marketing materials, reporting on marketing initiatives and organising group wide workshops and meetings.
• Monitor and track media and press coverage, maintaining records and producing reports for senior leaders.

Events and Pupil Recruitment Support

• Support the planning and delivery of Open Mornings and other pupil recruitment activities.
• Coordinate event logistics, including schedules, venues, hospitality, signage, materials and attendee communications.
• Assist in the creation of newsletters and other marketing materials.
• Proof reading of marketing materials.
• Assist with the creation of social media campaigns.
• Ensure all images and video footage are stored, tagged and organised in our systems.

Executive Assistant Support

• Act as a key point of contact and trusted administrative partner to the Group Director of Marketing, ensuring priorities, commitments and projects are effectively coordinated.
• Manage complex diaries, schedule meetings and coordinate appointments, ensuring senior leaders are fully briefed and prepared.
• Organise internal and external meetings, prepare agendas and supporting documentation, and record and distribute actions where required.
• Provide proactive reminders, monitor deadlines and follow up actions to ensure projects and departmental priorities progress efficiently.
• Support senior leaders with confidential administrative duties, correspondence and ad hoc projects.
• Arrange travel, hospitality and logistical requirements as required.

Financial, Project and Departmental Support

• Process departmental expenses, purchase orders and invoices accurately and efficiently.
• Monitor marketing expenditure against budgets and maintain accurate financial records.
• Liaise with internal departments and external suppliers regarding orders, payments and contracts.
• Maintain organised departmental filing systems and records.
• Assist with maintaining marketing calendars, project timelines and activity schedules.
• Produce reports, presentations and briefing documents to support decision-making and departmental planning.
• Undertake any other reasonable duties requested by management to support the smooth operation of the Marketing teams.

Hours of Work

Monday to Friday 8.30am-5.00pm with a 60-minute unpaid lunch break (37.5 hours per week). This role is term-time only (33 weeks). There will also be the requirement to work occasional weekends to support events such as Open Mornings, for which time in lieu will be given.

Holidays

Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.

Benefits

• Complimentary lunch is provided.
• Free tickets to the College's music, dance and drama performances.
• Job specific Learning and Development programme available to all employees.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Employee benefit and discount platform.

Wellbeing

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Comprehensive wellbeing package.
• Access to books and magazines from the College Library.