Admin Agent, Accounts Payable

VitalAire Canada Inc.; Cambridge; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

VitalAire Canada Inc. seeks an Admin Agent for Accounts Payable in Cambridge, UK. This position focuses on managing supplier invoices, maintaining relationships, and improving financial procedures within a dynamic team. A post-secondary diploma and 3 years of experience are required, along with strong planning and problem-solving skills.

Qualifications

• 3 years of experience in a similar role.
• Knowledge of basic accounting principles.
• Bilingualism when required.

Responsibilities

• Manage accounts payable and reconcile invoices.
• Maintain supplier relationships and resolve invoicing issues.
• Implement process improvements and ensure compliance.

Skills

Problem-Solving

Interpersonal skills

Planning skills

Education

Post-secondary diploma, college degree in administration or related field

Tools

Oracle

Google Applications

Job description

Admin Agent, Accounts Payable page is loaded

Admin Agent, Accounts Payable

Apply remote type Hybrid locations Cambridge, ON - Industrial Rd time type Full time posted on Posted Yesterday job requisition id R10067717

How will you CONTRIBUTE and GROW?

The main object and purpose and function of this position is to manage accounts payable, maintain an excellent relationship with suppliers and to contribute to the financial health of Air Liquide Canada's organization, while promoting ALC’s safety and quality objectives.

KEY AREAS OF RESPONSIBILITIES

1. Administrates accounts payable: Matches all suppliers’ invoices with appropriate POs. Checks tax rates, codes invoices to the correct GL and forwards them for approval on a timely basis. Creates requisitions for payments for supplier invoices. Detects and corrects all information errors.Works with certain portals for suppliers invoices. Works with Procurement for supplier set up. Analyzes and takes action on Hold report items.

2 . Maintains relationships with suppliers: Follows up on the invoicing process with suppliers.

3 . Process improvement: Ensures compliance with procedures. Works with his/her team as well as with cross-functional teams to continuously improve the work process. Continuously analyses the functioning of the activity, identifies causes of dysfunction and proposes corrective measures accordingly.

4. Participates in special projects: Manages various projects autonomously as needed and works within a team environment.

5. Quality / Safety: Promotes ALC safety objectives. Knows and respects procedures related to the group as indicated in the ALC Quality Manual. Ensures that proper corrective and preventive measures are in place for addressing customer issues or complaints.

MAIN INTERNAL CONTACTS

MAIN EXTERNAL CONTACTS

• Accounts Payable (head office/BSC)

• Regional Centre teams

• Suppliers

TRAINING & KNOWLEDGE

• Diploma : post-secondary diploma, college degree in administration or related field of knowledge

• Training : quality system (ISO)

• Knowledge : bilingualism when required, computer systems, Google Applications, Oracle, basic accounting principles

EXPERIENCE REQUIREMENT

3 years of experience

CRITICAL COMPETENCIES

1. Planning skills: Defines objectives and the means to achieve them, determines all required resources, anticipates future situations and establishes work plans, efficiently allocates or makes use of available resources, acts according to plans and establishes priorities, uses efficient methods, systems and work tools.

2. Technical abilities: Masters concepts, tools and methods related to his/her job, meets or exceeds professional requirements of his/her field of work, keeps abreast of progress in his/her field.

3. Problem-Solving: Identifies problem situations within an appropriate time frame, develops several alternative solutions to problems, analyses situations and highlights important issues, suggests adequate, valuable and feasible solutions.

4. Customer-oriented and service-driven: Precisely answers vendor or internal customer request., Is attentive, respects commitments, initiates new ideas in order to meet internal customer or vendor expectations.

5. Strong interpersonal skills: Gets to know others and forms relationships, maintains very good relationships with colleagues, respects the ideas and opinions of others.

6. Team Player: Shares knowledge and experience, cooperates and makes self available, listens, gathers information, takes into consideration the needs, ideas, opinions of others.

POSSIBLE CAREER OPPORTUNITIES (based on the unit’s needs, the person’s professional interests, training, experience and competences)

In this field

Outside this field

• AR Agent

• Accounting Agent

• Purchasing Agent (Regional Centre)

• Sales Coordinator

___________________

Are you a MATCH?

TRAINING & KNOWLEDGE

• Diploma : post-secondary diploma, college degree in administration or related field of knowledge

• Training : quality system (ISO)

• Knowledge : bilingualism when required, computer systems, Google Applications, Oracle, basic accounting principles

EXPERIENCE REQUIREMENT

3 years of experience

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

About Us

A world leader in gases, technologies and services for Industry and Health.

Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.

Join us for a stimulating experience: you’ll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment.

Discover what your professional journey at Air Liquide couldbe here !

Important notice regarding fraudulent job offers

We want to ensure a safe experience for everyone interested in joining Air Liquide. Please be aware of fraudulent job offers that are circulating, falsely using the Air Liquide name and brand. These scams often involve individuals or organizations impersonating Air Liquide recruiters or employees through fake emails, social media, and websites. They may attempt to request personal information or, critically, ask for payment for various reasons like application fees, training, or visa processing.Please be advised that Air Liquide and our authorized recruitment partners willneverask you for money at any stage of the recruitment process.

You may verify job postings through our officialglobal careers website at any time. If you receive a suspicious job offer or request for payment/sensitive data, we strongly advise that you do not respond or click on any links. We encourage you to verify the source carefully and only interact through our official channels. We appreciate your interestin Air Liquide and are committedto combating these fraudulent activities to protectjob seekers. If you wish to report an incident, please contact us via thisform