Accounts Receivable Specialist

Osteotec; Newbury; On-site; GBP 28,000 - 38,000; Full time

Job summary

Osteotec in Newbury invites an organised finance professional to own end-to-end accounts receivable and related operations. You will process invoices, allocate cash in Xero, and maintain customer records while coordinating with NHS/private hospital finance teams.

You will drive credit control, monitor overdue balances, prepare statements, and support commission processing as the account grows. A strong eye for accuracy and process improvement is essential.

Qualifications

• Previous experience in Accounts Receivable, Sales Ledger or Finance Assistant role.
• Strong reconciliation skills and attention to detail.
• Experience of credit control and cash allocation.
• Experience using accounting software, Xero knowledge is desirable
• Excellent organisational and communication skills.

Responsibilities

• Process customer sales invoices into Xero and ensure accuracy.
• Maintain customer records and reconcile accounts; monitor overdue debt.
• Raise and process credit notes and adjustments as needed.
• Liaise with Customer Service to resolve invoice discrepancies promptly.
• Manage commission data, calculations and invoicing schedules.
• Support audits and comply with financial controls and procedures.
• Assist with improving processes between inventory and Xero to scale with growth.
• Provide general finance support during busy periods.

Skills

Accounts Receivable

Sales Ledger

Finance Assistant

Reconciliation

Credit control

Cash allocation

Xero

Organisational skills

Communication skills

Education

Experience in AR/Finance roles

Tools

Xero

Job description

Job Title: Accounts Receivable & Finance Operations Coordinator - Newbury Base

Role Purpose

We are looking for an organised and proactive finance professional to take ownership of the end-to-end financial administration for one of our key customer accounts.

This is a newly created role supporting a significant new business opportunity, responsible for ensuring customer transactions are processed accurately, invoices are managed efficiently, cash is collected promptly and commission invoices are raised correctly.

Working closely with Finance, Sales and Operations, you will play a key role in maintaining excellent financial controls while identifying opportunities to improve processes as the account continues to grow.

Key Responsibilities

• Process customer sales invoices generated from the inventory management system into Xero.
• Ensure invoices are accurate, complete and processed within agreed timescales.
• Liaise with Customer Service Team to investigate and resolve invoice discrepancies before processing.
• Process credit notes and adjustments where required.
• Maintain accurate customer records within the finance system.

Accounts Receivable & Credit Control

• Take ownership of the customer sales ledger.
• Monitor outstanding invoices and proactively manage overdue debt.
• Liaise with NHS and private hospital finance departments regarding outstanding invoices.
• Work with internal sales representatives to resolve payment queries and support debt recovery.
• Maintain accurate records of customer communications and outstanding actions.
• Produce customer statements as required.

Cash Allocation & Reconciliations

• Allocate customer receipts accurately within Xero.
• Reconcile customer accounts and investigate discrepancies.
• Complete reconciliations to support commission calculations.

Commission Processing

• Prepare and reconcile data required for commission calculations.
• Raise commission invoices accurately and within agreed deadlines.
• Investigate and resolve commission-related queries.

Process Improvement

• Identify opportunities to improve efficiency and accuracy of financial processes.
• Support development of scalable procedures as transaction volumes increase.
• Assist with improvements between the inventory management system and Xero.
• Maintain process documentation.

General Finance Support

• Support the wider finance team during busy periods.
• Assist with audit requests relating to customer transactions.
• Comply with company financial controls and procedures.
• Undertake other duties appropriate to the role.

Skills & Experience

• Previous experience in an Accounts Receivable, Sales Ledger or Finance Assistant role.
• Strong reconciliation skills and attention to detail.
• Experience of credit control and cash allocation.
• Experience using accounting software, Xero knowledge is desirable
• Excellent organisational and communication skills.