Accounts Receivable Coordinator - Operations

Evolution (Electronic Security Systems) Ltd; Marlow; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Employee ownership

25 days annual leave

Company pension

Private healthcare

Wellbeing and health screening

Employee assistance programme

Life Assurance

Job summary

Evolution (Electronic Security Systems) Ltd is seeking an Accounts Receivable Coordinator to support the Operations team with accurate invoicing, financial recordkeeping, and cash-flow monitoring. You will collaborate with the Operations Admin Manager to ensure processes are followed and projects run smoothly.

You will review billing information, issue invoices on time, resolve discrepancies, and assist with new customer onboarding, including credit checks and terms.

Qualifications

• Strong understanding of invoicing processes and financial administration.
• High level of accuracy and attention to detail.
• Ability to interpret contracts, pricing agreements and purchase orders.
• Effective communication and stakeholder management skills.
• Ability to work independently and as part of a team.
• Proactive approach to problem solving and resolving discrepancies.
• Highly organised with the ability to manage multiple priorities.
• Flexible and adaptable to changing business needs and workloads.
• Strong sense of accountability and ownership.
• Positive team player with a collaborative mindset.

Responsibilities

• Review client billing information, demonstrating a clear understanding of purchase orders and contractual agreements.
• Prepare and issue accurate invoices for goods and services in line with agreed contract terms and pricing structures.
• Submit invoices via various platforms, including email, customer portals, and EDI systems.
• Investigate and resolve invoice discrepancies, maintaining strong customer relationships and working closely with internal credit control teams.
• Support the setup of new customer accounts by liaising with Finance Directors and Sales teams, including credit checks and agreement of credit terms.
• Provide updates on key financial metrics, including group KPIs, month-end, and year-end financial figures.
• Contribute to cost analysis activities in collaboration with Operations and Finance teams

Skills

Invoicing processes

Attention to detail

Contract interpretation

Communication

Independent worker

Problem solving

Organisation

Ownership

Team player

Job description

The Accounts Receivable Coordinator plays a key role within the Operations team, working closely with the Operations Admin Manager to support the smooth running of day-to-day business activities. This position contributes to the successful delivery of projects and services while ensuring adherence to established processes and procedures. The successful candidate will be responsible for accurate and timely customer invoicing, maintaining financial records, and supporting effective cash flow management. This role requires strong attention to detail, initiative, and the ability to work both independently and collaboratively.

Responsibilities

• Review client billing information, demonstrating a clear understanding of purchase orders and contractual agreements.
• Prepare and issue accurate invoices for goods and services in line with agreed contract terms and pricing structures.
• Submit invoices via various platforms, including email, customer portals, and EDI systems.
• Investigate and resolve invoice discrepancies, maintaining strong customer relationships and working closely with internal credit control teams.
• Support the setup of new customer accounts by liaising with Finance Directors and Sales teams, including credit checks and agreement of credit terms.
• Provide updates on key financial metrics, including group KPIs, month-end, and year-end financial figures.
• Contribute to cost analysis activities in collaboration with Operations and Finance teams

Requirements

• Strong understanding of invoicing processes and financial administration
• High level of accuracy and attention to detail
• Ability to interpret contracts, pricing agreements, and purchase orders
• Effective communication and stakeholder management skills
• Ability to work independently and as part of a team
• Proactive approach to problem-solving and resolving discrepancies
• Highly organised with the ability to manage multiple priorities
• Flexible and adaptable to changing business needs and workloads
• Strong sense of accountability and ownership
• Positive team player with a collaborative mindset

Benefits

• We are employee-owned! Here at Evolution we have a unique employee ownership model which means that our entire team owns our business. You have the opportunity to become a beneficiary of our future success. It also allows us to retain our independence and protect our company culture and values
• 25 days annual leave + local bank holidays
• Company pension
• Private healthcare
• Optional annual private wellbeing and health screening appointment fully funded by Evolution
• Employee assistance programme which offers 24/7 access to free health and wellbeing support
• Life Assurance