Accounts Receivable Assistant

Leeds Teaching Hospitals; Leeds; On-site; GBP 28,000 - 36,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking an Accounts Receivable team member to help ensure invoices are raised accurately, support timely income collection, and perform administrative tasks including processing mailings and cash receipts. The role offers exposure to high-volume invoicing and cross-functional collaboration within a large NHS finance team.

You will work in a busy environment processing approximately 25,000 invoices annually, supporting the financial sustainability of one of

Responsibilities

• Manage a portfolio of non-NHS debtor accounts and take responsibility for ensuring prompt collection of cash and resolution of any queries regarding individual invoices.
• Pursue debt in excess of 30 days by contacting debtors to secure payment or understand why payment is not being made.
• Update the sales ledger with notes detailing all attempted contacts and their outcome.
• Prepare weekly update reports for the AR Manager detailing the status of arrears recovery in each case.
• Liaise with service managers to ensure they are aware of collection difficulties with particular debtors and discuss on-going credit control measures including stopping services until payment received.
• Maintain full and comprehensive notes on the AR system of debtor contacts made
• Liaise with external debt collection agencies and solicitors to ensure vigorous arrears recovery action is being taken on behalf of the Trust
• Monitor and respond to messages left on the team voicemail or e mail
• Keep the Treasury Officer updated with information on expected material receipts, defaults or variations to cash forecast expectations
• Provide cover for absent team members where necessary to ensure the team as a whole continues to provide its full service, including maintenance of sales ledger transactions to ensure invoices are not delayed in despatch.

Job description

Join the Accounts Receivable Team at Leeds Teaching Hospitals NHS Trust and play a key role in supporting one of the largest NHS organisations in the country. This position is an excellent opportunity for someone looking to develop a career in NHS finance. You will help ensure invoices are raised accurately and efficiently, support the prompt collection of income, and undertake a variety of administrative tasks including processing mailings, allocating cash receipts, sending invoices electronically through Tradeshift, and providing general support to the wider team.

Main duties of the job

Working in a busy and supportive environment, you will contribute to a service that processes approximately 25,000 invoices each year, together with associated credit notes, statements and reminder letters, helping to recover over £1 billion of income for the Trust. If you are organised, detail-oriented and enjoy working as part of a team, this is an exciting opportunity to gain valuable experience and make a meaningful contribution to the financial success of Leeds Teaching Hospitals NHS Trust.

About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job responsibilities

For questions about this job, contact:

Accounts Receivable Manager

0113 2065073

Shortlisting Date: 9th-11th November

Interview Date: 17th-18th November

Please Note: All salaries listed reflect the pay for full time roles. Any part time roles will be pro rata.

Why you should join our Team

This is an excellent opportunity to gain valuable experience within a busy Accounts Receivable service and be part of a team whose work makes a real difference to the financial sustainability of one of the UK's largest NHS Trusts.

You'll join a welcoming team that values teamwork, continuous improvement and personal development. If you are organised, keen to learn and looking for a role that offers variety, responsibility and future career opportunities, we'd love to hear from you.

What you will bring to the role

Manage a portfolio of non-NHS debtor accounts and take responsibility for ensuring prompt collection of cash and resolution of any queries regarding individual invoices.

Pursue debt in excess of 30 days by contacting debtors to secure payment or understand why payment is not being made. Update the sales ledger with notes detailing all attempted contacts and their outcome.

Prepare weekly update reports for the AR Manager detailing the status of arrears recovery in each case. Use these reports to make recommendations regarding referral for legal action, write off, settlement of offer etc.

Liaise with service managers to ensure they are aware of collection difficulties with particular debtors and discuss on-going credit control measures including stopping services until payment received.

Maintain full and comprehensive notes on the AR system of debtor contacts made

Liaise with external debt collection agencies and solicitors to ensure vigorous arrears recovery action is being taken on behalf of the Trust

Monitor and respond to messages left on the team voicemail or e mail

Keep the Treasury Officer updated with information on expected material receipts, defaults or variations to cash forecast expectations

Provide cover for absent team members where necessary to ensure the team as a whole continues to provide its full service, including maintenance of sales ledger transactions to ensure invoices are not delayed in despatch.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes

Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person Specification

Qualifications

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.