Accounts Receivable Administrator

Allied Bakeries | part of Associated British Foods plc

Liverpool

Hybrid

GBP 15,000 - 25,000

Full time

2 days ago

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Benefits offered by this job

Competitive Salary

25 days holiday + bank holidays

Free Onsite Parking

Employee Assistance Programme

Healthcare Scheme

Pension Scheme

Onsite Shop

Eyecare Vouchers

Employee Referral Scheme

Grocery and holiday Discounts

Job summary

Allied Bakeries, part of Associated British Foods, is seeking an organised Accounts Receivable Administrator at our Grocery Service Centre near Liverpool. This full-time, hybrid role supports day-to-day AR activities, ensuring accurate payments, remittances and timely invoicing.

The 12-month fixed-term contract offers a competitive benefits package and the chance to grow within a fast-paced, safety-conscious team.

Qualifications

Strong organisational and administrative skills.
High attention to detail and accuracy.
Ability to manage multiple tasks and deadlines.
Good communication skills for internal and external correspondence.
Proficient in Microsoft Excel and document management systems.

Responsibilities

Monitor inbox for debit notes and ensure prompt action.
Download, sort, save and file debit notes and supporting documents.
Upgrade internal logs to track debit and credit activity.
Oversee end-to-end quantity query processes and follow-up.
Match credits with debit notes and resolve discrepancies.
Maintain the Debt spreadsheet with latest actions and outcomes.
Search for evidence to validate claims and queries.
Maintain returns tracker and ensure data is auditable.
Correspond with customers regarding repayments and updates.
Raise credit notes in line with approvals and policy.

Skills

Organisational skills

Attention to detail

Task management

Communication skills

Excel proficiency

Document management

ERP systems awareness

Tools

SAP

Oracle

MS Dynamics

Job description

Overview Of Role

Allied Bakeries are owned by Associated British Foods. ABF is a diversified international food, ingredients and retail group with sales of £20.1bn and 138,000 employees in 56 countries. It has significant businesses in Europe, Africa, the Americas, Asia and Australia. Our sister companies in ABF UK Grocery produce products under many market-leading household brands, including Jordans, Ryvita, Pataks, Blue Dragon & Silver Spoon.

We are proud of our brands: we make top 10 UK grocery brand Kingsmill as well as Allinson’s and Sunblest. You’ll know us best through our white, wholemeal and seeded market-leading loaves, as well as Kingsmill 50/5 0, the nation’s favourite Healthier White, and our delicious pancakes, crumpets, hot cross buns and other bakery products.

The success of our business depends on us having the right people on the team. We are incredibly passionate about our business, but it isn’t for the faint-hearted – it’s pacey and demanding so our people need to have a positive attitude and to want to work inclusively. We take massive pride in what we do, not least in how colleagues based in our bakeries and depots have one of the best safety performance records in the industry.

Our Grocery Service Centre, based near Liverpool, is a hub for transactional activity across multiple ABF companies within the ABF Grocery division. Supporting some of our well-known brands such as Kingsmill, Pataks, Blue Dragon, Jordans, Ryvita and Silver Spoon, amongst others. We deliver Shared Service activities across a wide range of disciplines including Customer Services, Consumer Care, Finance, Payroll, HR and IS.

If you’re looking to join a business that is passionate, encourages you to be the best you can be, and values its people, we’d love to hear from you.

Overview Of Role

Location: Liverpool, Merseyside

Salary: up to £25,000pa.

Full time, Hybrid - working in the 2 days a week office

Fixed Term for 12 Months

We’re looking for an organised and detail-focused Accounts Receivable Administrator to join our finance team.

In this role, you’ll support the day-to-day running of the accounts receivable function, helping to ensure payments are processed accurately, remittances are managed effectively, and invoices are issued on time. Working closely with the Accounts Receivable Team Leader and wider team, you’ll play an important part in maintaining an efficient and reliable service.

Why Join Us?

We believe in rewarding our employees and providing a supportive work environment. Here’s what you’ll get:

Competitive Benefits Package including:

Competitive Salary
Generous Leave – 25 days holiday + bank holidays
Free Onsite Parking
Employee Assistance Programme
Healthcare Scheme
Pension Scheme
Onsite Shop
Eyecare Vouchers
Employee Referral Scheme
Grocery and holiday Discounts

Key Accountabilities

Monitor inbox for debit notes received and ensure all items are actioned promptly.
Download, sort, save and file incoming debit notes and supporting documents in the appropriate folders.
Upgrade internal logs to maintain accurate records of all debit notes and credit activity.
Oversee the start-to-end process of quantity queries, ensuring correct investigation, follow-up and closure.
Match credits raised against debit notes to ensure alignment and resolve discrepancies.
Update Keys on the Debt spreadsheet to reflect the latest actions, status changes and outcomes.
Search for supporting evidence/back up documentation required to validate claims and queries.
Complete and maintain the returns tracker, ensuring all data is accurate and fully auditable.
Correspond with customers regarding repayments, providing updates, clarifications and request follow ups where needed.
Raise credit notes in line with approvals, documentation and company policy.

The Right Person

We’re looking for someone who is proactive, dependable, and able to manage a varied workload with accuracy and attention to detail. Although full training will be provided, the ideal candidate will have:

Essential