Accounts Receivable Administrator

Hovis Bakeries; Liverpool City Region; Hybrid; GBP 15,000 - 25,000; Full time

Benefits offered by this job

Hybrid work (2 days in office)

Job summary

Hovis Bakeries in the United Kingdom is seeking an Accounts Receivable Administrator to support day-to-day AR activities, ensure invoices are issued on time, and manage remittances. The role is full-time and hybrid, with two office days per week.

You will work closely with the AR Team Leader and wider finance team to maintain accurate records, handle debit/credit processing, and ensure payments are processed correctly.

Qualifications

• Strong organisational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Proficient in Microsoft Excel and document management systems.
• Experience in Accounts Receivable, Finance, Returns, or RMA processes.
• Familiarity with ERP systems (SAP, Oracle, MS Dynamics, etc.).

Responsibilities

• Monitor inbox for debit notes and ensure prompt action.
• Download, sort, save and file debit notes and documents.
• Upgrade internal logs to maintain accurate debit/credit records.
• Oversee end-to-end quantity queries with investigation and closure.
• Match credits raised against debit notes to resolve discrepancies.
• Update the Debt spreadsheet with latest actions and outcomes.
• Gather supporting evidence/back up documentation for claims.
• Maintain the returns tracker for accuracy and auditability.
• Correspond with customers regarding repayments and follow-ups.
• Raise credit notes in line with approvals and company policy.

Skills

Organisational skills

Attention to detail

Multitasking

Communication skills

Tools

Microsoft Excel

Document management systems

SAP

Oracle

MS Dynamics

Job description

Career Opportunities: Accounts Receivable Administrator (4332)

Requisition ID4332-Posted16/10/2026- Region (1) - Job Category (2) -Fixed Term-Full Time- Company (1)

Salary: up to £25,000pa.
Full time, Hybrid -working in the 2 days a week office

We’re looking for an organised and detail-focused Accounts Receivable Administrator to join our finance team.

In this role, you’ll support the day-to-day running of the accounts receivable function, helping to ensure payments are processed accurately, remittances are managed effectively, and invoices are issued on time. Working closely with the Accounts Receivable Team Leader and wider team, you’ll play an important part in maintaining an efficient and reliable service.

We believe in rewarding our employees and providing a supportive work environment. Here’s what you’ll get:

Key Accountabilities

As anAccounts Receivable Administrator, your key responsibilities will include:

• Monitor inbox for debit notes received and ensure all items are actioned promptly.
• Download, sort, save and file incoming debit notes and supporting documents in the appropriate folders.
• Upgrade internal logs to maintain accurate records of all debit notes and credit activity.
• Oversee the start-to-end process of quantity queries, ensuring correct investigation, follow-up and closure.
• Match credits raised against debit notes to ensure alignment and resolve discrepancies.
• Update Keys on the Debt spreadsheet to reflect the latest actions, status changes and outcomes.
• Search for supporting evidence/back up documentation required to validate claims and queries.
• Complete and maintain the returns tracker, ensuring all data is accurate and fully auditable.
• Correspond with customers regarding repayments, providing updates, clarifications and request follow ups where needed.
• Raise credit notes in line with approvals, documentation and company policy.

The Right Person

We’re looking for someone who is proactive, dependable, and able to manage a varied workload with accuracy and attention to detail. Although full training will be provided, the ideal candidate will have:

• Strong organisational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines.
• Good communication skills for internal and external correspondence.
• Proficient in Microsoft Excel and document management systems.
• Experience in Accounts Receivable, Finance, Returns, or RMA processes.
• Knowledge of credit/debit processes and financial documentation.
• Familiarity with ERP systems (SAP, Oracle, MS Dynamics, etc.).

This is a great opportunity for someone looking to build on their experience in a supportive and fast-paced environment.