Accounts Payable Specialist

Harvey John; Polegate; On-site; GBP 26,000 - 34,000; Full time

Job summary

Harvey John is seeking an Accounts Payable Specialist to join a rapid-growing finance team. The role supports supplier invoicing, credit notes and related documents, with emphasis on accuracy and timely processing.

This position suits someone with purchase ledger experience or a graduate/AAT/ACCA/CIMA student, ready to learn, with training provided and immediate or short-notice availability.

Qualifications

• Strong attention to detail and accuracy when working with financial data.
• Comfortable using Microsoft Office, especially Excel; happy to pick up new accounting software.
• Good organisational and time management skills.
• Clear, professional communication skills, written and verbal.
• A positive, can-do attitude and a genuine willingness to learn.
• Reliable, with a strong work ethic and a team-player mindset.

Responsibilities

• Process supplier invoices, credit notes and other documents in line with company approval procedures.
• Ensure all necessary authorisations are obtained before payments are made.
• Help ensure suppliers are paid on time, securing any available discounts.
• Complete regular reconciliations and check/reconcile supplier statements.
• Set up and amend supplier accounts, and process new supplier account forms.
• Handle supplier and internal queries promptly and professionally.
• Support continuous improvement of systems and processes.
• Carry out general admin duties, including filing and answering calls to the purchase ledger team.
• Build strong working relationships with suppliers and colleagues across the business.

Skills

Attention to detail

Time management

Communication skills

Team player

Willingness to learn

Education

Graduate with accounting modules

AAT/ACCA/CIMA studies

Tools

Excel

Microsoft Office

Job description

Are you looking to start or grow your career in finance? Our client, an industry-leading company that’s growing rapidly through acquisitions, is looking for an Accounts Payable Specialist to join their finance team on an immediate basis.

This role would suit someone already working in accounts payable or a purchase ledger role but it’s equally well suited to a keen graduate, or someone studying towards their AAT, ACCA or CIMA, who’s looking for their break into a finance career. If coming from a graduate background, it’s necessary you studied accountancy related modules as part of your degree. Full training and support will be given, so what matters most is your attitude, accuracy and willingness to learn.

Please note: this role needs to be filled urgently, so candidates who are immediately available or able to start within one week's notice will be prioritised.

The role

You’ll help process supplier invoices, credit notes and related documents accurately and on time, supporting the wider finance team with reporting, payments and query resolution. Day to day, you’ll:

• Process supplier invoices, credit notes and other documents in line with company approval procedures
• Ensure all necessary authorisations are obtained before payments are made
• Help ensure suppliers are paid on time, securing any available discounts
• Complete regular reconciliations and check/reconcile supplier statements
• Set up and amend supplier accounts, and process new supplier account forms
• Handle supplier and internal queries promptly and professionally
• Support continuous improvement of systems and processes
• Carry out general admin duties, including filing and answering calls to the purchase ledger team
• Build strong working relationships with suppliers and colleagues across the business

What we’re looking for

• Experience in a purchase ledger/accounts payable team, or a graduate/AAT/ACCA/CIMA studier keen to build a career in finance
• Available immediately or on a maximum of one week's notice
• Strong attention to detail and accuracy when working with financial data
• Comfortable using Microsoft Office, especially Excel; happy to pick up new accounting software
• Good organisational and time management skills
• Clear, professional communication skills, written and verbal
• A positive, can-do attitude and a genuine willingness to learn
• Reliable, with a strong work ethic and a team-player mindset