Accounts & Purchasing Administrator

Confidential; Milton Keynes; On-site; GBP 30,000 - 32,000; Full time

Job summary

Confidential in Milton Keynes is seeking an Accounts & Purchasing Administrator to support day-to-day AP and purchasing functions. The role involves invoice processing, PO creation, supplier reconciliations, pricing reviews and maintaining vendor records within a growing, detail-focused team.

The ideal candidate will have background in accounts payable and purchasing administration, with strong Excel skills and the ability to work to deadlines while maintaining accurate financial records.

Qualifications

• Background in accounts payable, purchase ledger and purchasing administration experience.
• Experience with invoice processing, purchase orders, payment runs and supplier records.
• Ability to work with detail, deadlines and supplier information.

Responsibilities

• Process, code and post accounts payable invoices and vouchers accurately within the ERP system.
• Create AP payment runs, post payment run transactions and prepare cash requirement reports.
• Reconcile supplier statements, vendor accounts, freight invoices and General Ledger AP accounts.
• Create and issue purchase orders, check goods receipts and ensure invoices are matched to the correct documentation.
• Maintain supplier records, vendor spreadsheets and purchasing data.
• Support regular supplier pricing reviews, vendor research and price comparisons to maintain competitive pricing.
• Process employee expenses through Concur and manual systems, ensuring accurate recording and reconciliation.
• Record Postponed VAT Accounting transactions and support accurate month-end reporting.
• Strong Excel skills and good IT literacy, including Microsoft Office and the ability to work with manual and semi-automated systems.
• Excellent attention to detail, accurate data entry skills and a procedure-driven approach.
• Good numeracy and the ability to investigate and resolve discrepancies.
• Strong organisational skills, with the ability to prioritise work, meet deadlines and manage varied tasks.
• Confident communication skills and the ability to build effective working relationships with colleagues, suppliers and service providers.
• A proactive, flexible and self-motivated approach, with the ability to work calmly under pressure.

Skills

Accounts payable

Purchase ledger

Detail-oriented

Supplier relations

Strong communication

Tools

ERP system

Concur

Excel

Job description

Accounts & Purchasing Administrator

Based in Milton Keynes
Permanent, Full Time
Salary- £30,000 pa - £32,000 pa

About the role

This role offers the opportunity to work within a small growing team with a global manufacturer. The ability to contribute to a professional, detail-focused team where accuracy, reliability and teamwork are essential to smooth day-to-day operations.

A background in accounts payable, purchase ledger and purchasing administration experience who enjoys working with detail, deadlines and supplier information.

You will support the day-to-day running of the AP and purchasing functions, including invoice processing, purchase orders, payment runs, supplier reconciliations, pricing reviews and vendor records. Working closely with colleagues and suppliers, you will help ensure accurate processing, timely payments, effective purchasing administration and well-controlled financial records.

Key responsibilities

• Process, code and post accounts payable invoices and vouchers accurately within the ERP system.


• Create AP payment runs, post payment run transactions and prepare cash requirement reports.


• Reconcile supplier statements, vendor accounts, freight invoices and General Ledger AP accounts.


• Create and issue purchase orders, check goods receipts and ensure invoices are matched to the correct documentation.


• Maintain supplier records, vendor spreadsheets and purchasing data.


• Support regular supplier pricing reviews, vendor research and price comparisons to help maintain competitive pricing and reliable supply.


• Process employee expenses through Concur and manual systems, ensuring accurate recording and reconciliation.


• Record Postponed VAT Accounting transactions and support accurate month-end reporting.


• Strong Excel skills and good IT literacy, including Microsoft Office and the ability to work with manual and semi-automated systems.


• Excellent attention to detail, accurate data entry skills and a procedure-driven approach.


• Good numeracy and the ability to investigate and resolve discrepancies.


• Strong organisational skills, with the ability to prioritise work, meet deadlines and manage varied tasks.


• Confident communication skills and the ability to build effective working relationships with colleagues, suppliers and service providers.


• A proactive, flexible and self-motivated approach, with the ability to work calmly under pressure.

Please let us know if I need to make reasonable adjustments to our process, please let me know about how I can best support you and make the adjustments that may be needed.