Accounts Payable Clerk

Fundamental Media; Greater London; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

Pension contribution

Private healthcare

Life cover

Cycle scheme

Season ticket loans

25 days annual leave pro rata

Charity leave (2 days)

Job summary

Fundamental Media, headquartered in Central London, is seeking an Accounts Payable professional to oversee the ledger and ensure timely supplier payments. The role involves collaboration with media teams and external suppliers, managing invoices, reconciliations, and expense claims.

You will gain deep insight into media operations within a dynamic, globally active group. The ideal candidate will have 3+ years in a fast-paced environment, strong Excel skills, and familiarity with multi-currency

Qualifications

• 3+ years in a fast-paced, complex environment managing multiple statutory entities across time zones
• Commercial mindset with ability to communicate confidently with high-profile clients
• Strong team player who supports colleagues and contributes to a positive work environment
• Exceptional attention to detail ensuring accuracy in all aspects of the role
• Experience working with multiple currencies and understanding financial implications
• Knowledge of intercompany transactions and their impact on multiple entities
• Solid understanding of VAT and indirect taxes applied to invoices
• Fluency in English; additional European language skills are a plus
• Flexibility to adapt to changing priorities and occasional variations in working hours
• Confidence with IT systems and the ability to quickly learn new platforms
• Strong proficiency in Microsoft Excel; training with Oracle NetSuite and FileMaker is advantageous

Responsibilities

• Oversee the end-to-end management of the Accounts Payable ledger, ensuring accuracy and efficiency
• Process supplier invoices in a timely manner, maintaining compliance with company policies
• Proactively follow up on invoice approvals to ensure smooth processing
• Handle supplier queries, providing prompt and professional resolution
• Perform supplier statement reconciliations to maintain accurate financial records
• Prepare and process weekly payment runs, ensuring timely and correct payments
• Review and process staff expense claims as needed, ensuring adherence to company guidelines
• Support the wider finance team with any additional ad hoc tasks as required

Skills

Intercompany transactions

Multicurrency experience

VAT knowledge

Excel proficiency

Financial systems literacy

Attention to detail

Proactive communications

Team player

Education

No specific degree required

Tools

Oracle NetSuite

FileMaker

Job description

The Fundamental Group started out as a media agency, specialising in clients within the Asset Management and Higher Education sectors. Our vision was to become a leading specialist, and we have achieved this through a combination of contemporary and innovative technologies. This includes our in-house proprietary performance marketing technologies and reporting platforms, in-house programmatic solutions, research team and most importantly our people, each with expert sector knowledge.

Over the past 20 years, we have grown into a marketing technology group which numbers over 170 people globally. With a strategic presence across the globe, our offices span key locations including London, Boston, Hong Kong and Sydney.

The Role:

Based in our Central London HQ, our Accounts Payable team is an integral part of our Central Services function, providing essential support to our global media teams. This role goes beyond traditional accounts payable and invoice processing - you will gain a deep understanding of our media operations and collaborate closely with both internal media teams and external suppliers. Your responsibilities will include matching invoices, resolving discrepancies, and ensuring seamless financial transactions, positioning you as a valued member of our wider media team.

Role and Responsibilities:

• Oversee the end-to-end management of the Accounts Payable ledger, ensuring accuracy and efficiency.
• Process supplier invoices in a timely manner, maintaining compliance with company policies.
• Proactively follow up on invoice approvals to ensure smooth processing.
• Handle supplier queries, providing prompt and professional resolution.
• Perform supplier statement reconciliations to maintain accurate financial records.
• Prepare and process weekly payment runs, ensuring timely and correct payments.
• Review and process staff expense claims as needed, ensuring adherence to company guidelines.
• Support the wider finance team with any additional ad hoc tasks as required.

As an Ideal candidate you would have:

We are looking for a detail-oriented and proactive professional who thrives in a fast-paced, dynamic environment. The ideal candidate will bring strong technical expertise, a collaborative mindset, and a commercial approach to their work. Key qualifications and attributes include:

• Proven experience of at least 3 years working in a fast-paced, complex environment, managing multiple statutory entities, and engaging with key stakeholders across different time zones.
• A commercial mindset and professional approach, with the ability to communicate confidently and effectively with high-profile clients.
• A strong team player, willing to support colleagues and contribute to a positive work environment.
• Exceptional attention to detail, ensuring accuracy in all aspects of the role.
• Experience working with multiple currencies and a strong understanding of the financial implications involved.
• Knowledge of intercompany transactions and their impact on multiple statutory entities.
• A solid understanding of VAT and indirect taxes as applied to invoices.
• Fluency in English is essential; additional European language skills would be a distinct advantage.
• Flexibility to adapt to changing priorities and occasional variations in working hours when required.
• Confidence with IT systems and the ability to quickly learn new platforms.
• Strong proficiency in Microsoft Office, particularly Excel, which is essential for this role.
• Experience with Oracle NetSuite and FileMaker is advantageous but not essential, as training will be provided.

What we offer

• Supportive, friendly colleagues who work together to achieve shared goals
• Competitive salary and a discretionary bonus
• Career growth opportunities: We’re committed to your success and offer recognition, rewards, and the training and support needed for advancement
• A dynamic and innovative work environment within a contemporary, team-focused, and forward-thinking company
• 100% Club: A prestigious, peer-nominated award where top performers earn an all-expenses-paid vacation (previous destinations include Dubai, skiing in France, diving in the Red Sea, and Mykonos)
• Excellent benefits including pension contribution, private healthcare, life cover, cycle scheme, season ticket loans, 25 days’ annual leave pro rata, 2 days paid leave for charity work, study loans and free snacks in the office

If you’re looking for a company that values your contributions, invests in your development, and offers exciting rewards, Fundamental Media is the place for you!

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. If you require any information in an alternative format or need any reasonable adjustments at any stage of the recruitment process, please let us know. We are committed to providing an inclusive and accessible recruitment experience for all candidates throughout the process.

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