Accounts Payable Clerk

Hays; City Of London; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

Join a prestigious media law firm as a Purchase Ledger Controller in London. You'll handle critical finance operations, maintain accurate records, and ensure compliance with regulations while part of a dynamic finance team. This full-time, hybrid role is ideal for those looking to establish a career in a leading legal environment.

Qualifications

• You will have 2+ years of purchase ledger experience.
• An understanding of SRA Accounts rules is ESSENTIAL.
• Advanced in using Excel to reconcile.

Responsibilities

• Responsible for processing documentation and posting bank transactions.
• Manage Chrome River, our expense management software.
• Ensure suppliers are paid in accordance with agreed terms.

Skills

Purchase ledger experience

Excel

Job description

Hays City Of London, England, United Kingdom

Hays City Of London, England, United Kingdom

Recruitment specialist working with Legal & Insurance firms in London to find the best finance talent!

Your new company
You will be joining an established media law firm renowned for protecting their clients' privacy, reputation, and security. This hybrid role, based in offices near Bank Station, involves working two days a week on-site and reporting to the Accounts Payable (AP) Specialist. You'll be part of a wider finance team of eight professionals. This position is ideal for someone eager to grow and establish themselves within a leading law firm.

Your new role
As Purchase Ledger Controller, you are responsible for processing documentation, posting bank transactions, reconciling accounts and the creation of payment runs.

• Ensure invoices and credit cards are posted in accordance with our internal approval requirements, on time, and accurately meet the needs of our business. This will include expenses and disbursements chargeable to our clients.
• The daily management of Chrome River, our expense management software.
• Ensure that the Purchase Ledger is accurately maintained, and processing deadlines (payment dates) are met.
• To ensure suppliers (trade suppliers, counsel, partners) are paid in accordance with agreed terms and conditions, or in accordance with best practice.
• To ensure good internal control with respect to the Purchase Ledger function.
• VAT - ensuring we remain compliant with HMRC regulations.
• Investigating and resolving any ad hoc purchase ledger queries as required.
• Credit cards - Coding and posting monthly credit card statements.
• Petty cash - processing fee earner expense forms; checking all supporting documentation (e.g., invoices/till receipts etc.); coding all claims; and obtaining the necessary authorisation before payment.
• Disbursement ledger - coding and posting counsel fee notes; filing; reconciliation of Counsel Fee statements to nominal ledger on a quarterly basis.
• Funding - organising internal transfers and foreign currency when required
• Banking - Posting of daily receipts and banking transactions, reconciling back to the bank
• Payments - responsible for all outgoing payments to the company using electronic means. This includes doing monthly BACS run and raising client and office cheques when required.
• Client to office transfers - collating information and processing client to office transfers once a week, including payments in line with our internal SRA policy.
• To support our monthly billing cycle but providing support to the Revenue team when required

What you'll need to succeed

• You will have 2+ years of purchase ledger experience.
• An understanding of SRA Accounts rules is ESSENTIAL
• Advanced in using Excel to reconcile

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice and Legal Services

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