Accounts Payable Associate — Hybrid, Impactful Finance

Heriot-Watt University; Easter Howgate; Hybrid; GBP 27,000 - 32,000; Full time

Benefits offered by this job

28 days annual leave

Hybrid working Edinburgh Campus

Christmas Eve closure (weekday)

Job summary

Heriot-Watt University in Edinburgh Campus is seeking a detail-driven Accounts Payable Assistant to join our busy Finance team. You will process supplier invoices, expenses, scholarships and payments using Oracle, ensure compliance with financial regulations, and maintain accurate supporting records.

You will respond to supplier queries, perform reconciliations and contribute to process improvements, aiming for timely, accurate payments and strong financial controls within a hybrid working

Qualifications

• Experience in Accounts Payable or transactional finance in a busy financial environment.
• Understanding of financial controls, accuracy and supporting evidence.
• Ability to learn and use financial systems and standard Microsoft 365 apps.

Responsibilities

• Process supplier invoices accurately and promptly in Oracle following procedures.
• Review invoices for completeness and resolve routine exceptions.
• Apply purchase order requirements and resolve non-compliance with colleagues.
• Process student and visitor expenses and audit staff claims.
• Maintain complete records and supporting documentation.
• Prepare payment runs and issue remittances; handle bounced payments.
• Reconcile supplier statements and respond to supplier queries.
• Support audit queries and period-end activities.
• Identify process improvements and contribute to system enhancements.

Skills

Attention to detail

Communication skills

Workload management

Problem solving

Team collaboration

Tools

Oracle Fusion

Excel

Microsoft 365

Job description

Heriot-Watt University in Edinburgh Campus is seeking a detail-driven Accounts Payable Assistant to join our busy Finance team. You will process supplier invoices, expenses, scholarships and payments using Oracle, ensure compliance with financial regulations, and maintain accurate supporting records.

You will respond to supplier queries, perform reconciliations and contribute to process improvements, aiming for timely, accurate payments and strong financial controls within a hybrid working