Accounts Payable Assistant - Stock

ASOS.com; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

ASOS is seeking an Accounts Payable Assistant to join their Finance team. This role involves processing invoices, managing payments, and optimizing financial processes. Ideal candidates will have strong analytical skills and experience in high-volume invoicing within the retail sector. The position offers personal development opportunities and a supportive work environment focused on diversity and inclusion.

Benefits

Employee discount

Personal development opportunities

Employee sample sales

Access to LinkedIn Learning

25 days paid annual leave

Discretionary bonus scheme

Private medical care scheme

Flexible benefits allowance

Qualifications

• Experience in high-volume invoicing in the retail sector.
• Ability to drive process improvement initiatives.
• Works well under pressure.

Responsibilities

• Process invoices and ensure vendor compliance.
• Prepare multi-currency payment runs.
• Maintain stakeholder relationships.

Skills

Analytical skills

Problem-solving

Communication

Relationship-building

Adaptability

Tools

Dynamics 365

Excel

ERP systems

Job description

Company Description

We’re ASOS, the online retailer for fashion lovers all around the world.

We exist to give our customers the confidence to be whoever they want to be, and that goes for our people too. At ASOS, you’re free to be your true self without judgement, and channel your creativity into a platform used by millions.

But how are we showing up? We’re proud members of Inclusive Companies, are Disability Confident Committed, and have signed the Business in the Community Race at Work Charter. We placed 8th in the Inclusive Top 50 Companies Employer list.

Everyone needs some help showing up as their best self. Let our Talent team know if you need any adjustments throughout the process in whatever way works best for you.

Job Description

Here at ASOS, working in Accounts Payable means working collaboratively with the business to deliver our mission. The Accounts Payable Assistants play a key role within the Finance department. Our Finance team aims to build and protect business value by:

1. Implementing efficient processes and controls, leveraging lean, automation, and data science.
2. Ensuring ASOS delivers its short-term goals.
3. Building a leading team and defining new ways of doing finance.
4. Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We love people who are as passionate about our journey as we are, who have initiative, and who embrace change. If this sounds like you, we’d like to hear from you!

The Details

Invoicing

• Invoice Processing: Matching receipted POs with supplier invoices.
• Ensuring vendors follow ASOS Invoice policy.
• Review and clearing down of unapproved invoices.

Payments

• Preparation of weekly multi-currency payment runs.
• Ensuring prompt payment for all suppliers: Aim for 100% Paid on Time.

Stakeholder Management

• Maintaining and cultivating both internal and external stakeholder relationships.

Liabilities

• Review any accounts with debit balances, requesting refunds where appropriate via email and telephone calls.
• Review and investigate unallocated payments.

Reconciliations

• Reconciliations for key supplier accounts on a regular rotational basis, to ensure accounts are both up to date and management have visibility of any pending issues.
• Review and clear aged Goods Received not Invoiced (GRNI).

Process Optimisation

• Ensuring Master Data is up to date and any changes are requested following company fraud policy.
• Archiving all inactive accounts.
• Investigating vendors with a low POT% and collaborating with both internal and external stakeholders to increase Paid on Time %.
• Investigating vendors with a low auto-match rate and collaborating with both internal and external stakeholders to increase auto-match rate.

Other

• Assisting with the production of weekly KPI reporting.
• Liaising with the AR department on contra discrepancies.
• Liaising with auditors during the year-end process.
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

Qualifications

About You

• Experience on a global scale (desirable) dealing with purchase orders and high-volume invoicing, ideally within the retail sector.
• Excellent analytical and problem-solving skills.
• Proficient in ERP systems and accounting software.
• Experience using Dynamics 365 is desirable.
• Ability to adapt to change and drive process improvement initiatives.
• Works well under pressure.
• Can-do positive attitude and a team player.

Additional Information

Strategic Influence

• The ability to influence immediate internal stakeholders to generate positive outcomes.

Technical Expertise

• Business partnering experience.
• Intermediate skills in Excel.
• Ability to determine insightful observations from detail for management attention.
• Proven ability to plan and prioritise own workload to meet tight deadlines and take initiative.

Communication & Relationship Skills

• Excellent written and oral communication skills.
• Strong relationship-building skills.
• Ability to collaborate and work in a fast-paced environment, adapting to rapid change.

Additional Benefits

• Employee discount (hello ASOS discount!).
• ASOS Develops (personal development opportunities across the business).
• Employee sample sales.
• Access to a huge range of LinkedIn Learning materials.
• 25 days paid annual leave plus an extra celebration day for a special moment.
• Discretionary bonus scheme.
• Private medical care scheme.
• Flexible benefits allowance, which you can choose to take as extra cash or use towards other benefits.

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.