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Accounts Payable Assistant - Stock

TN United Kingdom

London

On-site

GBP 30,000 - 40,000

Full time

2 days ago
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Job summary

Join a leading company as an Accounts Payable Assistant in London. You will play a critical role in the Finance department, ensuring efficient invoicing and payments while maintaining stakeholder relationships. Ideal candidates are proactive, adaptable, and have experience in high-volume invoicing, particularly in retail. Enjoy benefits like employee discounts, development opportunities, and private medical care.

Benefits

Employee discount
Development opportunities
Sample sales
Paid leave
Bonuses
Private medical care
Flexible benefits

Qualifications

  • Experience with high-volume invoicing, preferably in retail.
  • Strong analytical and problem-solving skills.
  • Proficiency in ERP and accounting software.

Responsibilities

  • Matching receipted POs with supplier invoices.
  • Preparing weekly multi-currency payment runs.
  • Reconciliation of key supplier accounts regularly.

Skills

Analytical skills
Problem-solving skills
Communication skills
Relationship-building skills
Adaptability

Education

Experience with high-volume invoicing

Tools

Dynamics 365
Excel

Job description

Here at ASOS, working in Accounts Payable means working collaboratively with the business to deliver our mission. The Accounts Payable Assistants plays a key role within the Finance department. Simply put, the role of ASOS Finance is to build and protect business value. As a team, we enable ASOS to be its best self by:

  • Implementing brilliant processes and controls, leveraging lean, automation, and data science
  • Ensuring ASOS delivers its short-term goals
  • Building a leading team and defining new ways of doing finance
  • Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We love people who are as passionate about our journey as we are, who have initiative, and who embrace change. If this sounds like you, we’d like to hear from you!

The Details:
  • INVOICING:
    • Invoice Processing: Matching receipted POs with supplier invoices.
    • Ensuring vendors follow ASOS Invoice policy
    • Review and clearing down of Unapproved Invoices
  • PAYMENTS:
    • Preparation of weekly multi-currency payment runs.
    • Ensuring prompt payment for all suppliers: Aim for 100% Paid on Time.
  • STAKEHOLDER MANAGEMENT:
    • Maintaining and cultivating both internal and external stakeholder relationships
  • LIABILITIES:
    • Review any accounts with debit balances, requesting refunds where appropriate via email and telephone calls.
    • Review and investigate unallocated payments.
  • RECONCILIATIONS:
    • Reconciliations for key supplier accounts on a regular rotational basis, to ensure accounts are both up to date and management have visibility of any pending issues.
    • Review and clear aged Goods Received not Invoiced (GRNI).
  • PROCESS OPTIMISATION:
    • Ensuring Master Data is up to date and any changes are requested following company fraud policy
    • Archiving all inactive accounts
    • Investigating vendors with a low POT% and collaborating with both internal and external stakeholders to increase Paid on Time %
    • Investigating vendors with a low auto-match rate and collaborating with both internal and external stakeholders to increase auto-match rate
  • OTHER:
    • Assisting with the production of weekly KPI reporting.
    • Liaise with AR dept on contra discrepancies
    • Liaise with auditors during year-end process.
    • Supporting our culture by championing Diversity, Equity & Inclusion strategies.
Qualifications
About You:
  • Experience on a global scale (desirable) dealing with Purchase orders and high volume invoicing, ideally within retail sector
  • Excellent analytical and problem-solving skills
  • Proficient in ERP systems and accounting software
  • Experience using Dynamics 365 is desirable
  • Ability to adapt to change and drive process improvement initiatives
  • Works well under pressure
  • Can-do positive attitude and a team player.
Additional Information:
Strategic Influence
  • The ability to influence immediate internal stakeholders to generate positive outcomes.
General Technical Expertise
  • Business partnering experience.
  • Intermediate skills in Excel.
  • An ability to determine insightful observations from detail for management attention.
  • A proven ability to plan and prioritise own workload to meet tight deadlines – and an ability to take initiative.
Communication & Relationship Skills
  • Excellent written and oral communication skills.
  • Strong relationship building skills.
  • The ability to collaborate and work in a fast-paced environment, adapting to rapid change.
Additional Benefits:
  • Employee discount (hello ASOS discount!)
  • ASOS Develops (personal development opportunities across the business)
  • Employee sample sales
  • Access to a huge range of LinkedIn learning materials
  • 25 days paid annual leave + an extra celebration day for a special moment
  • Discretionary bonus scheme
  • Private medical care scheme
  • Flexible benefits allowance - which you can choose to take as extra cash, or use towards other benefits

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.

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