Accounts Payable Assistant - Stock

Votre Sommelier; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading online fashion retailer is seeking an Accounts Payable Assistant to join their Finance department. The role involves processing invoices, managing payments, and optimizing financial processes. The ideal candidate will have experience in retail invoicing and strong analytical skills. This position offers a supportive and inclusive work environment with various benefits, including employee discounts and personal development opportunities.

Benefits

Employee discount

Personal development opportunities

Sample sales access

LinkedIn Learning resources

25 days annual leave plus a special celebration day

Discretionary bonus scheme

Private healthcare

Flexible benefits allowance

Qualifications

• Experience with global purchase orders and high-volume invoicing, preferably in retail.
• Proficiency in ERP systems and accounting software.

Responsibilities

• Processing invoices and ensuring compliance with ASOS invoice policy.
• Preparing multi-currency payment runs and maintaining stakeholder relationships.
• Regularly reconciling key supplier accounts.

Skills

Analytical

Problem Solving

Communication

Collaboration

Tools

Dynamics 365

ERP Systems

Excel

Job description

Role

Here at ASOS, working in Accounts Payable means collaborating with the business to deliver our mission. The Accounts Payable Assistant plays a key role within the Finance department. Our goal in Finance is to build and protect business value by:

• Implementing efficient processes and controls, leveraging lean principles, automation, and data science
• Supporting ASOS in achieving its short-term goals
• Building a leading team and innovating finance practices
• Championing Diversity, Equity & Inclusion strategies

We value passionate, proactive individuals who embrace change. If this describes you, we’d love to hear from you!

Key Responsibilities

• Invoicing: Processing invoices by matching receipted POs with supplier invoices, ensuring compliance with ASOS invoice policy, and reviewing/unblocking unapproved invoices.
• Payments: Preparing weekly multi-currency payment runs and ensuring timely payments to suppliers, aiming for 100% paid on time.
• Stakeholder Management: Maintaining relationships with internal and external stakeholders.
• Liabilities: Reviewing accounts with debit balances, requesting refunds, and investigating unallocated payments.
• Reconciliations: Regularly reconciling key supplier accounts and clearing aged Goods Received Not Invoiced (GRNI).
• Process Optimization: Keeping master data up to date, archiving inactive accounts, and collaborating to improve paid on time and auto-match rates.
• Other duties: Assisting with weekly KPI reports, liaising with AR department on discrepancies, supporting year-end audits, and promoting our culture of diversity and inclusion.

About ASOS

ASOS is an online retailer for fashion lovers worldwide, committed to empowering our customers and employees to be their authentic selves. We are proud members of Inclusive Companies, and have received various recognitions for our inclusive culture. We support our people with adjustments as needed throughout the hiring process.

About You

• Experience with global purchase orders and high-volume invoicing, preferably in retail
• Excellent analytical and problem-solving skills
• Proficiency in ERP systems and accounting software; familiarity with Dynamics 365 is a plus
• Adaptability and drive for process improvements
• Ability to work under pressure with a positive, team-oriented attitude

Additional Skills

• Business partnering experience
• Intermediate Excel skills
• Ability to extract insights from detailed data for management
• Strong planning, prioritization, and initiative-taking abilities
• Excellent communication and relationship-building skills
• Ability to collaborate effectively in a fast-paced, changing environment

Benefits

• Employee discount
• Personal development opportunities
• Sample sales access
• LinkedIn Learning resources
• 25 days annual leave plus a special celebration day
• Discretionary bonus scheme
• Private healthcare
• Flexible benefits allowance

Discover what life at ASOS is like by searching #InsideASOS on our socials.