Accounts Payable Assistant - 12 Month FTC

Soho House & Co.; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading hospitality company is seeking an Accounts Payable Assistant for a 12-month FTC. The role involves managing supplier accounts, processing invoices, and ensuring accurate ledgers. Ideal candidates will have experience in high-volume invoice processing and strong communication skills. The position offers a hybrid working arrangement and competitive benefits.

Benefits

Membership to our House after 1 year of service

Birthday Day Off after 1 year of service

50% off food and drink, 7 days a week

Discounts at Soho House worldwide

Enhanced Pension Scheme

Private Health and Dental Care

Cycle to Work Scheme/Season Ticket Loan

Three paid days annually for charity

Monthly team events

Qualifications

• Experience processing high volumes of invoices.
• Strong competency in statement reconciliations.

Responsibilities

• Statement reconciliations of all suppliers across multiple entities.
• Investigating and resolving supplier queries.
• Processing invoices via Rossum AI and manual methods.

Skills

Communication

Proactive approach

Collaboration

Tools

SAGE Finance

ADACO Software

Job description

Accounts Payable Assistant - 12 Month FTC

The Accounts Payable Team is a vital function that requires individuals with vision, the ability to meet deadlines, embrace change, provide excellent customer service, and enjoy working in a dynamic, expanding business within the hospitality industry. The team is responsible for paying all overheads and expenses incurred by UK Soho House Group staff, managing supplier accounts, and resolving queries promptly, accurately, and efficiently. This role will interface across all UK business areas.

The AP Assistant will be responsible for paying suppliers within agreed timeframes, resolving queries promptly, maintaining good supplier relationships, and ensuring ledgers are accurate and up to date.

Main Duties:

1. Statement reconciliations of all suppliers across multiple entities
2. Investigating and resolving supplier queries
3. Maintaining relationships with key suppliers, resolving queries, and keeping accounts current
4. Processing invoices via Rossum AI and manual methods, including Adaco processing for multiple sites
5. Maintaining and reducing unbilled POs within the Adaco system
6. Managing a generic mailbox
7. Processing supplier and company expense payment runs
8. Reviewing and investigating unallocated cash
9. Assisting with debit balances and requesting refunds where appropriate
10. Requesting VAT invoices after proforma payments
11. Supporting process and system improvements for the AP process
12. Performing any other ad hoc duties as assigned by the line manager

What We Are Looking For:

1. Experience processing high volumes of invoices
2. Strong competency in statement reconciliations
3. Excellent written and verbal communication skills
4. Ability to work in a fast-paced environment and adapt to change
5. Proactive approach with collaborative working style
6. Previous experience in the hospitality industry
7. Experience with SAGE Finance software
8. Ideally, experience with ADACO Software Solutions (training provided)
9. Hybrid working arrangement

Soho House offers competitive compensation packages with global benefits and perks. We provide training to develop technical and managerial skills for career growth.

Benefits include:

• Membership to our House after 1 year of service
• Birthday Day Off after 1 year of service
• 50% off food and drink, 7 days a week
• Discounts at Soho House worldwide for rooms, Soho Home, and Cowshed
• Enhanced Pension Scheme
• Private Health and Dental Care
• Cycle to Work Scheme/Season Ticket Loan
• Three paid days annually to support a charity of your choice, in partnership with Soho Impact
• Monthly team events including fitness sessions, cinema screenings, and art classes