Accounts Payable Assistant

VPS; Milton Keynes; On-site; GBP 10,000 - 40,000; Full time

Job summary

Join a forward-thinking company as part of the European Accounts Payable Team. In this role, you will be responsible for managing supplier invoices, payment runs, and vendor communications across multiple currencies. This position offers a unique opportunity to work in a dynamic environment, collaborating with colleagues in the UK and Germany while supporting the accounts payable process for various European countries. If you are organized, detail-oriented, and have a passion for finance, this role is perfect for you!

Qualifications

• Experience in handling multi-country VAT and processing accounts payable.
• Strong organizational skills and knowledge of accounting principles.

Responsibilities

• Post supplier invoices and manage payment runs efficiently.
• Handle vendor communication and support audits with relevant data.

Skills

Multi-country VAT experience

Self-organizational skills

Knowledge of Accounting Principles

Experience processing AP in various currencies

Computer literacy

Proficiency in MS Office software

Job description

About the Company - Vertex Professional Services (VPS) is one of the world's largest training and development solutions providers. In 146 countries and 34 languages, VPS has helped global organizations transform the way they provide learning across their enterprise. Our EMEA headquarters is located in Rüsselsheim, Germany, and our HR head office is based in Milton Keynes, where this role will be based.

About the Role - Would you like to join a European Accounts Payable Team where you will be working with colleagues based in the UK and Germany, supporting the accounts payable process for multiple European countries we operate in?

Responsibilities

• Posting all supplier invoices, credit notes, and staff expense claims to the ledgers, ensuring they are matched to purchase orders and receipts.
• Produce 2 weekly payment runs ensuring all payments are made within the due dates and for the correct amounts.
• Complete supplier statement reconciliations and action any queries.
• Vendor communication – handling all email/phone queries with vendors/suppliers/employees in a professional and timely way.
• Managing with your AP colleagues the shared email box.
• Create manual payments in our online banking for urgent cases and allocate them to the invoices.
• Process and monitor payment of net salaries, tax, and social security for each relevant EMEA country.
• Support internal and external audits, collating and providing relevant data to complete the audit process.
• Responsible for certain month-end tasks including respective uploads of the foreign currency exchange rate.
• Take care of your AP Aging list: write off, follow up for outstanding credit notes, and contact with suppliers for direct debits without corresponding invoices.
• Managing AP processed in multiple currencies.

Required Skills

• Multi-country VAT experience.
• Self-organizational skills.
• Knowledge of Accounting Principles.
• Experience processing AP in various currencies.
• Must be computer literate and proficient in MS Office software.