Accounts Payable Assistant

Hermès; London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Hermès is seeking an Accounts Payable Assistant for a 12-month fixed term contract in London. This role involves processing invoices, managing supplier relationships, and supporting the Finance team with various tasks. We are looking for a motivated individual with excellent communication skills and strong attention to detail to thrive in a collaborative environment.

Benefits

Comprehensive benefits range

Qualifications

• Previous experience in an Accounts Payable or Finance role.
• Ability to understand accounting principles.
• Experience in a shared service or multi-entity environment.

Responsibilities

• Process purchase invoices and credit notes accurately and efficiently.
• Liaise with internal departments and external suppliers.
• Assist with month-end closing activities and reconciliations.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

Education

Working towards an accountancy qualification

Tools

SAP

Microsoft Excel

Coupa

Job description

Job Description

We are recruiting for a Accounts Payable Assistant to join the Hermès GB team on a 12 month fixed term contract.

Please note this role requires 5 days a week in our brand new office, in Mayfair.

Key Responsibilities

We are looking for a dynamic, proactive individual with excellent communication skills and strong attention to detail, who thrives in a fast-paced, collaborative environment, to join our Finance team.

As a highly motivated professional, you will join the department as a key support to the smooth running of the Accounts Payable area, responsible for supporting the day-to-day operations and ensuring timely and accurate processing of invoices, payments and reconciliations, while contributing to continuous improvement initiatives.

• Monitor the Accounts Payable inbox and respond to queries in a timely manner.
• Process high volumes of purchase invoices and credit notes accurately and efficiently, aligned to company procedures, ensuring all invoices are coded accurately.
• Liaise with internal departments and external suppliers to resolve invoice and payment issues and to ensure accurate purchase order matching and approvals.
• Reconcile supplier statements and resolve any discrepancies or queries efficiently.
• Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system.
• Process employee expense claims, ensuring compliance with company policies, accurate coding and timely reimbursement.
• Assist with the maintenance of supplier databases ensuring data is regularly reviewed and up to date. This includes supplier records, code of conduct and payment details.
• Assist with month-end closing activities where required, including GL reconciliations, accruals and reporting.
• Assist in the development of Accounts Payable area - identify and implement process improvement and automation initiatives in order to simplify processes, improve controls and create efficiencies.
• Support the wider Finance team with ad hoc tasks and projects as required.

Please note:

You must hold a valid visa allowing you to work full time for the entire duration of employment, as we do no offer visa sponsorship.

*Job responsibilities and functions are not limited to the above. We as Hermès employees must always ensure that all functions of our position are represented with the highest level of professionalism

Key Competencies

• Previous experience in an Accounts Payable or similar Finance role.
• Experience in a shared service or multi-entity environment.
• Strong attention to detail and high level of accuracy.
• Ability to understand accounting principles and financial processes.
• Proficient in Microsoft Office, particularly Excel; experience in SAP and Coupa is beneficial.
• Excellent communication skills both written and verbal.
• Ability to work independently and as part of a team in a fast paced environment.
• Strong organisational and time management skills.
• Working towards an accountancy qualification.

About Us

"A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 23 200 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in nearly 300 stores around the world"

About the Team

Hermès GB Limited is one of the many subsidiaries branching out from our Hermès International Headquarters in Paris. We operate with over 250 employees, from our Headquarters in London and across ten stores within our retail function in cities such as London, Dublin, Glasgow and Manchester.

Hermès really is a truly wonderful place to work. Close relationships, humility and a thirst for team success make the company's management style unique. Behind the drive for excellence is a spirit of goodwill in which personal achievement is for the benefit of the group's progress, and where everyone shows commitment and passion, depth and lightness in all that they do.

Learning and sharing, cultivating one's curiosity and capacity to be amazed, innovating and never ceasing to push the boundaries of excellence are all crucial aspects of each individual's development, and make up the company's principle of continuous learning and passing down of knowledge.

Our DNA is built up of People, Passion, Personality and of course, our wonderful Product.

This is an exciting opportunity for any professional who is keen to be part of a close team within a dynamic and flourishing organisation.

• We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.
• We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.
• We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.
• We prioritise your well-being with a comprehensive range of benefits designed to support you both personally and professionally.