Accounts Payable Assistant

FRED PERRY LTD; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Join a vibrant team at a renowned brand as an Accounts Payable Assistant! This role offers a unique blend of office-based and remote working, allowing you to thrive in a flexible environment. You will be the backbone of the finance department, managing supplier invoices with precision and ensuring smooth operations. Collaborate with various departments to enhance efficiency and maintain strong relationships with suppliers. With a focus on work-life balance and a supportive team culture, this position is perfect for someone who values both professional growth and personal well-being. Don't miss this opportunity to be part of a dynamic workplace!

Benefits

Annual performance-related bonus

Generous staff discount

Pension scheme with 8.5% company contribution

Option to buy extra holiday

Enhanced maternity and paternity packages

Life insurance

Private healthcare

Cycle to work scheme

Early finish Fridays

25 days annual leave plus Bank Holidays

Qualifications

• Experience in purchase ledger is essential for this role.
• Strong interpersonal skills and attention to detail are crucial.

Responsibilities

• Process supplier invoices and maintain communication with suppliers.
• Ensure timely processing of invoices to avoid service disruptions.

Skills

Interpersonal Skills

Attention to Detail

Reliability

Self-Discipline

Team Player

Ability to Prioritize Workload

Education

Experience in Purchase Ledger

Experience in Multicurrency Environment

Tools

AS400

Excel (V Look Ups, Pivot Tables)

Job description

Triple Wimbledon champion Fred Perry founded his brand in 1952. He was the son of a cotton spinner, who played and fought his way through, always with style – and despite the establishment. Today, Fred Perry is a global community of over 370 employees, all inspired by the Laurel Wreath and what it represents.

PURPOSE:

We are excited to announce a fantastic opportunity within our Finance department for an Accounts Payable Assistant. In this role, you will play a key part in managing high volumes of invoices and supplier correspondence with precision and efficiency. You will be the main point of contact for a designated group of suppliers, ensuring that all invoices are processed promptly to avoid any disruption of services. Additionally, you will collaborate closely with our Shipping and Product departments to facilitate the swift processing of stock invoices (GRNs), maintaining clear and consistent communication throughout.

KEY RESPONSIBILITIES:

1. Processing supplier invoices and credit notes using AS400.
2. Proactively deal with large volume of invoices and/or suppliers’ correspondences with accuracy and speed.
3. Become the focal point of contact on selected suppliers’ group and ensure services are not suspended as a result of overlooked invoices.
4. Maintain good and regular communication with the Shipping and Product departments for the quick processing of stock invoices (GRNs).
5. Invoice matching to the AS400 for all stocks receipted (GRNs).
6. Nominal coding, matching, and batching of invoices from different currencies to the AS400.
7. Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts assistant to reclaim.
8. Updating trackers with invoices for managers' approval weekly.
9. Processing weekly payment runs/creating payment lists and running payments through BACS, CHAPS, cheques, or transfer as required.
10. Filing of invoices and statements in a timely manner.
11. Establishing a clear line of communication with PL Supervisor regarding PL accounts’ reviews and follow up on course of action arising from the communication.
12. Supplier statement reconciliations.
13. Reconciling supplier accounts.
14. Regular supplier liaison via email and telephone resolving queries.
15. Ensuring all invoices are processed by month-end deadlines.
16. Accruals Listing. Chasing invoices if not received for the prior month.
17. Liaising with the Supply Chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock is receipted on the system.
18. Dealing with queries such as supplier invoices, statements, credits/rebates, unit stock prices, and shortages.
19. Requesting credit notes and raising internal debit notes.
20. Setting up new supplier accounts and maintaining existing accounts details within the purchase ledger.
21. Ad hoc duties as required.

THE PERSON:

1. Previous experience working within purchase ledger essential.
2. Good interpersonal and communication skills.
3. Reliable, self-disciplined, speed and accuracy essential.
4. Excellent attention to detail.
5. Ability to build up relationships internally and externally.
6. Team player.
7. Ability to prioritise workload and work to deadlines.
8. Good aptitude for IT – V Look Ups and Pivot Tables would be an advantage.
9. Experience working in a multicurrency environment would be helpful but not essential.
10. Experience in analysing information would be helpful.

HOURS:

We actively encourage our teams to have a good work/life balance and so we are pleased to offer flexible working shifts at Fred Perry HQ. Our core shift hours are from 10am – 4.30pm, and employees can choose to start and finish early, or start and finish late (i.e. work 8:00am-4:30pm, or 10:00am-6:30pm etc). We also have a 30-minute early finish on Fridays.

As we continue to work in a more flexible way, the Head Office acts as a brand hub, where we can all connect and collaborate with one another. This role is a mix of office-based (London) and remote working. We expect the employee to come into the office regularly for face-to-face meetings and to work alongside their team on collaborative projects.

BENEFITS:

• Annual performance-related bonus.
• Competitive salary, reviewed every year.
• Generous staff discount and regular sample sales.
• Generous pension scheme with 8.5% company contribution.
• Option to buy an extra 5 days holiday annually.
• Enhanced maternity and paternity packages.
• Life insurance.
• Private healthcare.
• Cycle to work scheme.
• Early finish Fridays.
• Season ticket loan.
• 25 days annual leave plus Bank Holidays.
• Annual Birthday vouchers.
• Regular opportunities to attend gigs/events.

We actively welcome applications from people of all different backgrounds. Your CV will be submitted to hiring managers with all personal details hidden to ensure anonymity.