Accounts Payable Administrator

CAE Technology Services Ltd; Hemel Hempstead; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a dynamic finance team as an Accounts Payable Administrator, where you will play a crucial role in managing supplier invoices and maintaining relationships with vendors. This exciting position offers the opportunity to enhance your skills in a supportive environment, focusing on accuracy and proactive problem-solving. As a key member of the finance team, you will contribute to departmental improvements while ensuring timely processing of transactions. If you thrive in a fast-paced setting and are committed to excellence, this role is perfect for you.

Qualifications

• Experience in Accounts Payable function with a proactive attitude.
• Strong attention to detail and excellent communication skills.

Responsibilities

• Process supplier invoices and credit notes accurately using SAP.
• Reconcile supplier statements and resolve discrepancies.

Skills

Accounts Payable Experience

Attention to Detail

Organizational Skills

Communication Skills

MS Excel Proficiency

Proactive Attitude

Education

Level 2 Maths

Level 3 English

Entry-level Accounting Qualification

Tools

SAP Business One

Job description

Accounts Payable Administrator

We are currently seeking an Accounts Payable Administrator to join our dynamic Finance team. In this role, you will support the Accounts Payable/Receivable Manager.

Your responsibilities include accurately processing supplier invoices and credit notes, reconciling supplier statements, and ensuring timely and accurate recording of liabilities. You should be self-motivated, organized, and comfortable communicating with suppliers via phone and in person. Proactive responses and issue resolution with initiative are essential, along with professionalism and workload management to maintain high productivity and accuracy.

Key Responsibilities:

1. Entering supplier invoices and credit notes on SAP accurately and promptly.
2. Attaching incoming images to posted documents (Scanning).
3. Reconciling supplier statements monthly, investigating, and clearing variances.
4. Building relationships with employees and suppliers for issue resolution.
5. Registering unapproved invoices and maintaining notes/diary for reasons of non-approval.
6. Communicating with suppliers regarding credit notes and aged goods received.
7. Maintaining a tidy purchase ledger.
8. Supporting colleagues with supplier transaction information and corrections.
9. Assisting the team and manager as needed and contributing to departmental improvements.

Required Skills & Experience:

• Experience and understanding of the Accounts Payable function.
• Motivated with a proactive attitude.
• High attention to detail, organizational skills, and reliability.
• Ability to work independently and make decisions.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Excel.
• Ability to work under pressure and support the team.

Desired Skills & Qualifications:

• Knowledge of SAP Business One.
• Ability to build relationships with AM/IAMs.

Qualifications:

• Required: Level 2 Maths, Level 3 English.
• Desired: Entry-level accounting qualification.

Please note that candidates must reside in the UK at the time of application and not require sponsorship.

CAE Technology Services is an equal opportunities employer committed to diversity and fair recruitment processes, without discrimination based on gender, marital status, sexual orientation, race, ethnicity, or disability.