Accounts Assistant - 3 month FTC

Everflow Ltd; Peterlee; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid working

Free breakfast

Free parking

On-site gym

EV company car scheme

Cycle-to-work scheme

Job summary

Everflow is seeking an experienced Accounts Assistant to join the Finance team on a full-time basis for a 3‑month fixed-term contract. The role is hybrid, with Mondays and Fridays on site at our Peterlee office and flexible hours between 8:00 and 18:00.

You will own the end-to-end purchase ledger, posting supplier invoices, matching against POs, approving payments, and ensuring timely reconciliations. 1–2 years in AP, VAT knowledge, and an AAT-related qualification are preferred.

Qualifications

• 1–2 years' experience in an accounts payable or purchase ledger role.
• Strong understanding of the full AP cycle, including three-way matching, payment runs and supplier reconciliations.
• Working knowledge of VAT on purchase invoices.
• Experience using a cloud accounting or ERP system.
• Experience with Campfire, Ramp or similar finance tools.
• Experience in utilities, telecoms or another regulated industry.
• Experience working across multiple entities or a group structure.
• AAT qualification (or working towards it).

Responsibilities

• Receive, check and post supplier invoices and credit notes accurately, coded to the correct nominal, department and entity.
• Match invoices to purchase orders and goods received, and resolve discrepancies with budget holders and suppliers.
• Route invoices through the approval workflow and chase outstanding approvals.
• Process wholesaler charges and other regulated market costs in line with agreed timelines.
• Prepare weekly payment runs for review and authorisation, prioritising by due date and terms.
• Process employee expense claims and company card transactions, checking receipts and policy compliance.
• Set up and amend supplier records, verifying bank details to prevent payment fraud.
• Reconcile supplier statements monthly and investigate any differences.
• Prepare accruals and prepayments for the month-end close.
• Reconcile the purchase ledger control account to the trial balance.
• Support intercompany recharges across group entities.
• Act as the first point of contact for supplier queries, responding promptly and professionally.
• Maintain accurate, audit-ready records and support the year-end audit.
• Follow and help improve AP controls, policies and process documentation.
• Identify opportunities to automate and streamline the AP process.

Skills

Accounts payable

Purchase ledger

Three-way matching

VAT on purchases

Education

AAT qualification

Tools

Campfire

Ramp

Job description

At Everflow , we’re on a mission to reshape the utility industry.

We’re an award-winning, fast-growing business delivering smarter, greener water, waste and connectivity solutions to businesses across the UK and we’re proud of the impact we make every day.

Our quest is simple but powerful: bringing services together to make lives simple . By saving our customers time, money, and energy, we give them the headspace to focus on what really matters growing their businesses and making an impact.

And while free coffee and ping pong are nice (very nice, actually), they’re not the reason people stay. Our culture is. We value authenticity over ego, curiosity over comfort, and progress over perfection. We trust our people, encourage bold ideas, and believe success should never come at the cost of wellbeing or belonging.

Role Overview

We have an opportunity for an experienced and high performing Accounts Assistantto join our Finance team.

This is a full-time role for a 3 month fixed term contract, working Monday - Friday with flexible working hours between 8-6 on a hybrid basis, with Mondays and Friday on site at our office in Peterlee.

You will own the end-to-end purchase ledger, making sure every supplier and wholesaler invoice is recorded accurately, approved correctly and paid on time. The role protects our cash position, supplier relationships and the accuracy of the monthly accounts

Responsibilities include

• Receive, check and post supplier invoices and credit notes accurately, coded to the correct nominal, department and entity
• Match invoices to purchase orders and goods received, and resolve discrepancies with budget holders and suppliers
• Route invoices through the approval workflow and chase outstanding approvals
• Process wholesaler charges and other regulated market costs in line with agreed timelines
• Payments
  • Prepare weekly payment runs for review and authorisation, prioritising by due date and terms
  • Process employee expense claims and company card transactions, checking receipts and policy compliance
  • Set up and amend supplier records, verifying bank details to prevent payment fraud
• Reconciliation and month end
  • Reconcile supplier statements monthly and investigate any differences
  • Prepare accruals and prepayments for the month-end close
  • Reconcile the purchase ledger control account to the trial balance
  • Support intercompany recharges across group entities
• Relationships and controls
  • Act as the first point of contact for supplier queries, responding promptly and professionally
  • Maintain accurate, audit-ready records and support the year-end audit
  • Follow and help improve AP controls, policies and process documentation
  • Identify opportunities to automate and streamline the AP process.
• At least 1–2 years' experience in an accounts payable or purchase ledger role
• Strong understanding of the full AP cycle, including three-way matching, payment runs and supplier reconciliations
• Working knowledge of VAT on purchase invoices
• Experience using a cloud accounting or ERP system
• AAT qualification (or working towards it)
• Experience with Campfire, Ramp or similar finance tools
• Experience in utilities, telecoms or another regulated industry
• Experience working across multiple entities or a group structure
• Personal attributes
  • High attention to detail and accuracy, especially with large volumes
  • Organised, able to prioritise and meet regular deadlines
  • Clear and courteous communicator with suppliers and colleagues
  • Proactive problem solver who follows queries through to resolution
  • Trustworthy and discreet with financial and supplier information
  • Comfortable with change and keen to improve processes
  • Training and development within a growing finance team

What We Offer

We take rewarding our people seriously (and not just with biscuits). You’ll get a competitive salary with annual reviews, a generous pension of up to 8% employer contribution, and life insurance worth up to three times your salary. You’ll enjoy hybrid working (up to three days from home), the option to buy or sell up to five days of annual leave, an extra celebration holiday, and enhanced parental and sickness benefits.

There’s also free breakfast, free parking, an on-site gym at our Peterlee HQ, access to an EVcompany car scheme, and a cycle-to-work scheme. For your wellbeing, we offer 24/7 counselling,virtual GP access, and a healthcare cash plan covering dental, physio, and optical care becauselooking after peopleshouldn’tstop at work.

Everflow is proud to be an equal opportunities employer. We’re committed to creating an inclusive, diverse workplace where everyone feels respected, valued, and able to be themselves. Through our Equity, Diversity, Inclusion and Belonging (EDIB) policy, we ensure fair access to opportunities for all, regardless of background.