Hybrid Accounts Assistant — AP & Payments

Everflow Ltd; Peterlee; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid working

Free breakfast

Free parking

On-site gym

EV company car scheme

Cycle-to-work scheme

Job summary

Everflow is seeking an experienced Accounts Assistant to join the Finance team on a full-time basis for a 3‑month fixed-term contract. The role is hybrid, with Mondays and Fridays on site at our Peterlee office and flexible hours between 8:00 and 18:00.

You will own the end-to-end purchase ledger, posting supplier invoices, matching against POs, approving payments, and ensuring timely reconciliations. 1–2 years in AP, VAT knowledge, and an AAT-related qualification are preferred.

Qualifications

• 1–2 years' experience in an accounts payable or purchase ledger role.
• Strong understanding of the full AP cycle, including three-way matching, payment runs and supplier reconciliations.
• Working knowledge of VAT on purchase invoices.
• Experience using a cloud accounting or ERP system.
• Experience with Campfire, Ramp or similar finance tools.
• Experience in utilities, telecoms or another regulated industry.
• Experience working across multiple entities or a group structure.
• AAT qualification (or working towards it).

Responsibilities

• Receive, check and post supplier invoices and credit notes accurately, coded to the correct nominal, department and entity.
• Match invoices to purchase orders and goods received, and resolve discrepancies with budget holders and suppliers.
• Route invoices through the approval workflow and chase outstanding approvals.
• Process wholesaler charges and other regulated market costs in line with agreed timelines.
• Prepare weekly payment runs for review and authorisation, prioritising by due date and terms.
• Process employee expense claims and company card transactions, checking receipts and policy compliance.
• Set up and amend supplier records, verifying bank details to prevent payment fraud.
• Reconcile supplier statements monthly and investigate any differences.
• Prepare accruals and prepayments for the month-end close.
• Reconcile the purchase ledger control account to the trial balance.
• Support intercompany recharges across group entities.
• Act as the first point of contact for supplier queries, responding promptly and professionally.
• Maintain accurate, audit-ready records and support the year-end audit.
• Follow and help improve AP controls, policies and process documentation.
• Identify opportunities to automate and streamline the AP process.

Skills

Accounts payable

Purchase ledger

Three-way matching

VAT on purchases

Education

AAT qualification

Tools

Campfire

Ramp

Job description

Everflow is seeking an experienced Accounts Assistant to join the Finance team on a full-time basis for a 3‑month fixed-term contract. The role is hybrid, with Mondays and Fridays on site at our Peterlee office and flexible hours between 8:00 and 18:00.

You will own the end-to-end purchase ledger, posting supplier invoices, matching against POs, approving payments, and ensuring timely reconciliations. 1–2 years in AP, VAT knowledge, and an AAT-related qualification are preferred.