Accounts Assistant

Confidential; Woking; On-site; GBP 24,000 - 30,000; Full time

Job summary

Confidential in Woking is seeking an Accounts Assistant to join the finance team, supporting AR and AP under daily supervision of the Finance Manager. The role is initially office-based Monday to Thursday until December, then 37.5 hours with flexible start/finish times.

Ideal candidates will have AAT level 2 or higher, experience with Excel, and familiarity with QuickBooks; candidates with Xero or Sage will also be considered. Strong accuracy and problem-solving are essential.

Qualifications

• Self-starter with ability to work under pressure and meet deadlines.
• Strong attention to detail and accuracy in financial data.
• Experience with accounts payable/receivable and general ledger tasks.
• Proactive communicator able to liaise with finance and operations teams.
• AAT or equivalent qualifications preferred but not mandatory for strong experience.

Responsibilities

• Input and maintain Sales & Purchase Ledger.
• Update Mondays with information from sales invoices.
• Ensure PO procedures followed, POs rejected if needed.
• Conduct random audits of ledgers for internal and external audits.
• Enter sales invoices into third party electronic systems.
• Reconcile accruals, prepayments, and various accounts as directed.
• Manage foreign petty cash and reconcile petty cash accounts.
• Handle petty cash payments and monthly ledger entries.
• Support credit control at initial stage.
• Process payments via BACS, CHAPS and foreign transfers.
• Oversee day-to-day QuickBooks database management.
• Manage subscriptions, prepayments, and accruals.
• Auditing SG Accounts procedures for SIA audits.
• Provide other financial support as requested by Finance Manager/CFO.
• Assist ops with supplier queries and sales invoices to clients.

Skills

Self-starter

Attention to detail

Time management

Communication

Education

AAT Level 2 or above

Tools

QuickBooks

Xero

Sage

Excel

Job description

We are seeking a proven Accounts Assistant to join our existing team based in Woking. Working closely with the Finance Manager daily, covering all aspects of Accounts Receivable and Accounts Payable. You will be office based initially working Monday to Thursday until December and thereafter 37.5 hours, with flexibility on start and finish times.

Candidates with AAT level 2 or above should apply, equally candidates with extensive work experience and no qualifications will be considered. The successful candidate will ideally have experience with Quickbooks, however candidates who have worked with Xero or Sage will be considered. Experience with Excel is essential.

Reporting to the Finance Manager, your main tasks will be:

• Input and maintenance of Sales & Purchase Ledger.
• Updating Mondays with relevant information from sales invoices
• Ensuring PO procedure has been followed and PO s rejected if required.
• Random audits on Sales and Purchase ledger in line with our SIA audits: confirmation of process and spot checks for auditors both external and internal.
• Administering Sales invoices onto third party electronic system (client specific)
• Reconciliation of Various Financial accounts (accruals/prepayments etc as directed by Finance Manager)
• Foreign Petty Cash Management and reconciliation.
• Petty cash management of funds and payments. Monthly input onto accounts system and reconciliation.
• Credit Control 1st stage.
• Enter Company payments via BACS, CHAPS and Foreign Payments as dictated by the business for authorisation in bank accounts.
• Day-to-day management of Quickbooks accounts database
• Management of subscriptions/prepayments/accruals.
• Auditing of SG Accounts procedures for SIA audits
• Other financial support as requested by the Finance Manager/CFO, including but not limited to the provision of details of supplier payments, some credit control, quarterly reconciliations.
• Internal Client assistance helping ops dealing with supplier queries or Sales invoices to clients.

To be considered for the role of you will be available immediately and have previous experience in a similar varied accounts role and ideally AAT level 2 or above. You should be a self-starter, able to work well under pressure meeting deadlines, with excellent attention to detail and the ability to adapt in a fast-paced changeable environment.