Accounts Assistant

Personnel Selection; Knaphill; On-site; GBP 22,000 - 28,000; Full time

Job summary

Personnel Selection in Woking is seeking a proactive Accounts Assistant to join our finance team. Based in Woking, you will handle AR/AP, maintain ledgers, and support month-end processes in a busy office environment.

You will have AAT level 2 or above, or substantial experience, with strong Excel skills and familiarity with QuickBooks; Xero or Sage experience will also be considered. The role starts office-based with Monday-Thursday pattern initially, and full-time hours thereafter.

Qualifications

• AAT level 2 or above or equivalent experience.
• Experience with ledgers and reconciliations.
• Strong Excel skills and familiarity with accounting software.

Responsibilities

• Input and maintain Sales and Purchase Ledgers.
• Update monthly information from sales invoices.
• Ensure PO procedures are followed and POs rejected when required.
• Assist with audits and spot checks for ledgers.
• Process supplier payments and administer invoices in the system.
• Reconcile various financial accounts (accruals/prepayments).
• Manage foreign petty cash and daily cash reconciliations.
• Support credit control activities (1st stage).
• Manage QuickBooks database day-to-day and subscriptions/prepayments.

Skills

Attention to detail

Self-starter

Work under pressure

Deadline driven

Education

AAT Level 2

Tools

QuickBooks

Xero

Sage

Excel

Job description

We are seeking a proven Accounts Assistant to join our existing team based in Woking. Working closely with the Finance Manager daily, covering all aspects of Accounts Receivable and Accounts Payable. You will be office based initially working Monday to Thursday until December and thereafter 37.5 hours, with flexibility on start and finish times.

Candidates with AAT level 2 or above should apply, equally candidates with extensive work experience and no qualifications will be considered. The successful candidate will ideally have experience with Quickbooks, however candidates who have worked with Xero or Sage will be considered. Experience with Excel is essential.

Reporting to the Finance Manager, your main tasks will be:

• Input and maintenance of Sales & Purchase Ledger.
• Updating Mondays with relevant information from sales invoices
• Ensuring PO procedure has been followed and PO s rejected if required.
• Random audits on Sales and Purchase ledger in line with our SIA audits: confirmation of process and spot checks for auditors both external and internal.
• Administering Sales invoices onto third party electronic system (client specific)
• Reconciliation of Various Financial accounts (accruals/prepayments etc as directed by Finance Manager)
• Foreign Petty Cash Management and reconciliation.
• Petty cash management of funds and payments. Monthly input onto accounts system and reconciliation.
• Credit Control 1st stage.
• Enter Company payments via BACS, CHAPS and Foreign Payments as dictated by the business for authorisation in bank accounts.
• Day-to-day management of Quickbooks accounts database
• Management of subscriptions/prepayments/accruals.
• Auditing of SG Accounts procedures for SIA audits
• Other financial support as requested by the Finance Manager/CFO, including but not limited to the provision of details of supplier payments, some credit control, quarterly reconciliations.
• Internal Client assistance helping ops dealing with supplier queries or Sales invoices to clients.

To be considered for the role of you will be available immediately and have previous experience in a similar varied accounts role and ideally AAT level 2 or above. You should be a self-starter, able to work well under pressure meeting deadlines, with excellent attention to detail and the ability to adapt in a fast-paced changeable environment.