Accounts Assistant

The Bartlett School of Planning UCL; London; Hybrid; GBP 31,000 - 36,000; Full time

Job summary

The Bartlett School of Planning at UCL is seeking a Vice-President (Operations) to join their Accounts Payable team. The role involves processing supplier invoices, ensuring compliance with financial regulations, and supporting a collaborative environment. Ideal candidates are detail-oriented, customer-focused, and thrive in structured settings. The position offers a hybrid working pattern and a competitive salary.

Benefits

41 Days holiday

Defined benefit pension scheme

Cycle to work scheme

On-site gym

Employee assistance programme

Qualifications

• Experience in a similar Accounts Payable role required.
• Proficiency with Microsoft Office essential.

Responsibilities

• Process supplier invoices accurately and timely.
• Resolve exceptions and maintain communication with suppliers.

Skills

Attention to detail

Customer service

Proactive attitude

Tools

Microsoft Office

Oracle Financial Applications

Job description

Ref Number B01-05033

Professional Expertise: Administration and Business Support Department

Position: Vice-President (Operations) (B01)

Location: London

Working Pattern: Full time

Salary: £31,463-£35,084

Contract Type: Permanent

Working Type: Hybrid

Available for Secondment: No

Closing Date: 19-May-2025

About Us

At University College London (UCL), one of the world’s leading universities, we’re proud to deliver excellence in research, teaching, and professional services. Our Finance Department is a centralised service supporting the entire institution. We’re committed to providing high-quality, efficient financial operations that align with UCL’s values—fairness, inclusiveness, and sustainability. As part of our Accounts Payable team, you’ll be joining a collaborative and supportive environment where your work has real impact across the university.

About The Role

This role is within our Accounts Payable section and focuses on ensuring the timely and accurate processing of supplier invoices. Responsibilities include matching invoices to purchase orders, resolving exceptions and queries, and maintaining communication with suppliers and departments. The role also involves managing helpdesk queries, reconciling supplier statements, and approving payments using our Oracle-based financial system. The ideal candidate will work methodically, uphold financial regulations, and contribute to a team that supports the financial backbone of a large, complex institution.

About You

We seek someone energetic, accurate, and customer service-oriented. Experience in a similar Accounts Payable role is essential, along with confidence in using Microsoft Office applications. Knowledge of Oracle Financial Applications and experience in customer service are advantageous but not mandatory. Most importantly, you should have excellent attention to detail, a proactive approach, and strong communication skills. If you thrive in a structured, process-driven environment and value diversity and inclusion, we encourage you to apply.

Note

This is an internal-only role.

What We Offer

• 41 days holiday (27 days annual leave, 8 bank holidays, 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-site nursery
• On-site gym
• Enhanced maternity, paternity, and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit UCL Rewards and Benefits to find out more.

Our Commitment to Equality, Diversity, and Inclusion

As London’s Global University, we value diversity as a driver of creativity and innovation. We are committed to equality of opportunity, fairness, and inclusivity, fostering a community where everyone belongs. We particularly encourage applications from candidates who are underrepresented in UCL’s workforce, including those from Black, Asian, and ethnic minority backgrounds; disabled people; LGBTQI+ individuals; and women for Grade 9 and 10 roles.