Accounts Assistant

Reed; Greater Lincolnshire; On-site; GBP 21,000 - 27,000; Part time

Job summary

Reed is seeking an experienced Office Administrator with bookkeeping background for a fixed-term role based in PE9. The position supports administration, hospitality, retail and operations while migrating to Xero and ensuring smooth day-to-day office operations.

The successful candidate will have strong Xero bookkeeping skills, proficient MS Word/Excel, and an ability to manage multiple tasks in a busy environment. Hours are negotiable, with 25–35 hours targeted across 4–5 days.

Qualifications

• Previous experience in an office administration role.
• Bookkeeping experience with a strong working knowledge of Xero.
• Excellent attention to detail and organisational skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Ability to manage multiple tasks and work independently.
• Excellent communication and interpersonal skills.
• A proactive approach to problem-solving and process improvement.
• Professional and customer-focused attitude.

Responsibilities

• Provide bookkeeping support, maintaining accurate financial records using Xero.
• Assist with the implementation and migration to Xero accounting software.
• Carry out daily cash reconciliations for retail and hospitality takings, investigating and resolving discrepancies.
• Upload invoices to the approval portal and monitor the approval process.
• Identify and recommend process improvements to increase efficiency across the organisation.
• Provide administrative support to managers and key stakeholders.
• Handle general enquiries from members and visitors in a professional and friendly manner.
• Manage bookings and reservations as required.
• Support various departments with administrative tasks.
• Provide temporary cover within the retail environment when required (subject to training).

Skills

Office administration

Tools

Xero

Word

Excel

Job description

Location: Office-based, PE9
Contract: Fixed Term until 30 April 2027 (6 months)
Start Date: ASAP
Hours: Negotiable, minimum 25 hours per week across at least 4 days (Monday to Friday). Maximum 35 hours per week across 5 days.

About the Role

An excellent opportunity has arisen for an experienced Office Administrator with a bookkeeping background to join a busy and friendly organisation on a fixed-term basis. This varied role will support multiple business areas, including administration, hospitality, retail, and operational functions, while providing excellent service to members, visitors, and colleagues.

The successful candidate will play a key role in supporting the organisation's migration to Xero and will contribute to the smooth day-to-day running of the office.

There is potential for this position to become permanent for the right candidate.

Key Responsibilities

• Provide bookkeeping support, maintaining accurate financial records using Xero.
• Assist with the implementation and migration to Xero accounting software.
• Carry out daily cash reconciliations for retail and hospitality takings, investigating and resolving discrepancies.
• Upload invoices to the approval portal and monitor the approval process.
• Identify and recommend process improvements to increase efficiency across the organisation.
• Provide administrative support to managers and key stakeholders.
• Handle general enquiries from members and visitors in a professional and friendly manner.
• Manage bookings and reservations as required.
• Support various departments with administrative tasks.
• Provide temporary cover within the retail environment when required (subject to training).

Skills & Experience Required

• Previous experience in an office administration role.
• Bookkeeping experience with a strong working knowledge of Xero.
• Excellent attention to detail and organisational skills.
• Strong Microsoft Office skills, particularly Word and Excel.
• Ability to manage multiple tasks and work independently.
• Excellent communication and interpersonal skills.
• A proactive approach to problem-solving and process improvement.
• Professional and customer-focused attitude.

Benefits

• Fixed-term contract until 30 April 2027.
• Potential opportunity for the role to become permanent.
• Bank Holidays plus 20 days annual leave (pro rata).
• Flexible working hours within agreed requirements.
• Varied and interesting role within a supportive team environment.