Accounts Administrator

Opensoft Systems Limited; Knaresborough; On-site; GBP 18,000 - 23,000; Part time

Benefits offered by this job

Competitive salary

Flexible part-time hours

Team environment

Training and development

Career progression

Job summary

Opensoft Systems Limited is seeking an organised Accounts Administrator for a part-time role in Knaresborough. You will support expenses processing, purchase ledger, supplier administration and general office tasks to maintain accurate financial records.

The successful candidate will have experience in accounts/finance or admin, strong numerical skills, and proficiency with Excel and Sage. Flexible hours and a supportive team environment are offered.

Qualifications

• Experience in an accounts, finance or administration role.
• Strong numerical and organisational skills.
• Attention to detail and accuracy.
• Proficient in Excel and Microsoft Office.
• Ability to prioritise workload and meet deadlines.
• Excellent communication and discretion.

Responsibilities

• Process expenses and credit card administration including VAT checks.
• Handle purchase ledger and supplier invoices with accuracy.
• Maintain supplier records and portal/documentation.
• Manage general office administration duties as required.
• Support payroll adjustments related to expenses.
• Reconcile expenses, invoices and bank statements.

Skills

Attention to detail

Numerical skills

Organisational skills

Communication skills

Prioritise workload

Education

AAT qualification or studying towards AAT

Tools

Microsoft Excel

Microsoft Office

Sage accounting software

Expense management systems

Job description

Accounts Administrator

Location: Knaresborough, North Yorkshire

Part-Time | Permanent

2 Days per Week (Flexible)

Competitive Salary

STRICTLY NO RECRUITMENT AGENCIES

We are seeking an organised and detail-oriented Accounts Administrator to join our team on a part-time basis.

This varied role supports the day-to-day activities of the finance department, including expenses administration, purchase ledger processing, supplier management and general office administration. The successful candidate will play a key role in maintaining accurate financial records while supporting wider business operations.

About the role

As an Accounts Administrator, you will play a key role in supporting the smooth operation of the finance function and wider business administration activities. This varied position offers responsibility across expenses processing, purchase ledger, supplier administration and general office support.

Expenses & Credit Card Administration

• Process employee mileage and expense claims.
• Review and process management expenses.
• Reconcile company credit card transactions.
• Manage expense transactions and ensure supporting documentation is complete.
• Check VAT calculations, coding and project allocations.
• Reconcile expense and bank statements.
• Process expense-related payroll adjustments.

Purchase Ledger & Purchasing

• Process supplier invoices accurately and in a timely manner.
• Raise and issue purchase orders.
• Match invoices to purchase orders and investigate discrepancies.
• Process online purchases and supplier transactions.
• Obtain required purchase approvals.
• Reconcile supplier payments and direct debits.
• Maintain accurate purchasing records.

Supplier & Customer Administration

• Set up and maintain customer accounts and online portals.
• Upload invoices and supporting documentation.
• Monitor payment schedules and portal requirements.
• Maintain supplier records and certification documents.
• Coordinate annual supplier evaluations and documentation.

General Administration

• Maintain financial procedures and work instructions.
• Monitor and order office, kitchen and training supplies.
• Assist with marketing material stock control.
• Arrange Office Consumables and supplier deliveries.

Skills & Experience

Essential

• Previous experience in an accounts, finance or administration role.
• Excellent attention to detail and accuracy.
• Strong numerical and organisational skills.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Ability to prioritise workload and meet deadlines.
• Strong communication skills.
• Proactive and methodical approach to work.

Desirable

• Experience with Sage accounting software.
• Experience of purchase ledger processing.
• Understanding of VAT and invoice processing.
• Experience using expense management systems.
• AAT qualification or currently studying towards AAT.

Personal Attributes

We're looking for someone who is:

• Highly organised and dependable.
• Accurate and thorough in their work.
• Able to work independently and as part of a team.
• Flexible and willing to support different areas of the business.
• Professional and discreet when handling confidential information.
• Positive, proactive and customer focused.

What We Offer

• Competitive salary
• Flexible part-time hours
• Supportive and friendly team environment
• Structured training and ongoing support
• Opportunities for professional development
• Long-term career prospects within a growing business