Accounts Administrator

Confidential; Greater London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Confidential in London is seeking an experienced Accounts Administrator to join a small, tight-knit team in Chiswick. The role covers rent processing, service charge accounting, supplier payments, deposits, and reconciliations. The candidate will liaise with contractors and leaseholders and provide PA support to the CEO.

The ideal candidate has service charge experience, block management preferred, and strong teamwork with clear communication. Hybrid working may be available after probation.

Qualifications

• Experience with service charge accounts.
• Block management experience preferred.
• Ability to use own initiative.
• Ability to work in a team as well as independently.
• Confident and effective communicator.

Responsibilities

• Process incoming tenant rents, reconcile service charge accounts, and allocate funds to landlords.
• Process invoices for contractors and suppliers, coding and paying as required.
• Register tenant deposits with protection schemes and release payments at tenancy end.
• Perform weekly or monthly reconciliations for client bank and deposit accounts.
• Monitor rent arrears, send reminders, escalate uncollected payments.
• Coordinate utility provider changes and ensure safety certificates are compliant financially.
• Manage contractor invoices and payments, liaising with contractors and leaseholders.
• Provide PA support to the CEO.

Skills

Service charges

Block management

Team player

Communication

Initiative

Job description

Accounts Administrator - Chiswick - £28,000 - £35,000 DOE

Our client, a Property Management company, specialising in block and estate management are looking for an experienced Accounts Admin to join their small but tight-knit team.

Responsibilities

• Process incoming tenant rents, reconciling service charge accounts and ensuring correct funds are allocated to landlords.
• Accounts Payable: Processing, coding, and paying contractor and supplier invoices for property maintenance and repairs.
• Registering tenant deposits with authorized protection schemes and processing release payments at the end of tenancies.
• Reconciliations: Performing weekly or monthly reconciliations for client bank accounts and tenant deposit accounts.
• Monitoring rent arrears, sending follow-up reminders to tenants, and escalating uncollected payments.
• Managing utility provider changes during tenant move-ins/outs and ensuring safety certificates (e.g., gas, electrical) are financially and administratively compliant
• Manage contractor invoices and payments
• Liaise with contractors and leaseholder regarding invoices and payments
• PA to the CEO

Skills and Experience Required

• Previous experience working on service charge accounts
• Block management experience ideal
• Ability to use own initiative
• The ability to work in a team as well as individually
• Confidence to communicate effectively and efficiently

Salary: £28,000 - £35,000

Working Hours: Monday to Friday 9am - 5pm, office based initially, potential for hybrid once probation has been passed