accommodation coordinator

Davies Group; Stoke; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Pension: 5% employee + 5% employer

Davies Foundation

Life assurance: x4

Refer a Friend

Cycle to Work Scheme

Lease car salary sacrifice

Enhanced maternity/paternity/adoption

Wellbeing centre & 24/7 EAP

25 days holiday (26 after 5 years, 27/

Flexible working

Dress for your day

Job summary

Davies Group is seeking a senior accommodation coordinator to source and book emergency and long-term accommodation, removals, and storage for policyholders on instruction from claims handlers and loss adjusters. You will own a diverse caseload, diarised WIP portfolio and oversee bookings, invoices, and ongoing requirements from start to finish.

You will work with our supplier network, hotel chains, and estate agencies in a fast-paced environment, delivering creative, efficient solutions while

Qualifications

• Proven ability to handle time-sensitive accommodation requests.
• Strong problem-solving skills in a fast-paced environment.
• Excellent written and verbal communication with policyholders and suppliers.
• Ability to manage a high-volume caseload with prioritisation and organisation.

Responsibilities

• Action accommodation instructions from claims teams and enter data into the system.
• Source and book suitable accommodation solutions for individual needs.
• Manage supplier network and preexisting relationships for accommodation and removals.
• Create and issue payment requests and support accounts during absences.
• Maintain proactive contact with instructing party and policyholder throughout the lifecycle of accommodation.
• Act as a role model and support team development and performance.

Skills

Microsoft skills

Problem-solving

Communication (written and spoken)

Organisation & workload management

Job description

Davies Group are looking for a senior accommodation coordinator to join us who will be responsible for sourcing and booking emergency and long term accommodation and removals and storage for policyholders upon instruction from claims handlers, loss adjusters and direct insurance. You will take ownership of a diverse caseload, managing your own diarised work in progress (WIP) portfolio and overseeing bookings, extensions, invoices, and ongoing accommodation requirements from start to finish. A key aspect of the role will involve tackling complex and time‑sensitive situations, identifying practical solutions to accommodation challenges, and resolving issues that may arise. You will work closely with our supplier network, corporate hotel chains, and estate agencies. The successful candidate will thrive in a fast‑paced environment, demonstrate strong problem‑solving abilities, and be confident in making informed decisions when managing challenging cases. You will play a vital role in delivering excellent customer outcomes by finding creative, efficient, and cost‑effective solutions, often under demanding circumstances.

Key Responsibilities

• Actioning accommodation instructions from claims teams via email (data entry onto our system) Dealing with inbound and outbound calls to policyholders, hotels, estate agencies, and our suppliers
• Sourcing and booking accommodation solutions to fit individual requirements
• Appointing our supplier network to deal with accommodation and removals needs and managing preexisting supplier relations
• Creating and issuing payment requests to Accounts, and managing payment runs with specific suppliers
• Creating and issuing invoices and supporting Accounts during absences
• Maintaining contact with the instructing party and policyholder throughout the life cycle of the accommodation
• To act as a role model to all other team members and colleagues following and advocating the Davies business values
• Assist Team Leader as and when required and to deputise in their absence to support people development, work allocation and team performance
• To support and coach new employees on technical, process and soft skills
• To support the team with ad hoc queries and technical questions
• Actively adhere to and promote the principles of Consumer Duty and treating customers fairly (TCF) and operate within Financial Conduct Authority (FCA) guidelines

Customer Service

• Microsoft skills
• Excellent problem-solving skills
• Great written and spoken communication skills
• Strong organisational and workload management skills, with the ability to manage a high volume caseload and prioritise

At Davies people are at the heart of all we do, our values state that we succeed together, and it is this that makes the business a great place to work! You will be valued and supported and receive excellent benefits including but not limited to:

Environmental & Social

• The Davies Foundation
• Local charity funding
• Pennies To Heaven
• Employee Resource Groups
• Employee volunteering programme

Financial Health

• Pension, 5% employee and 5% employer contribution
• My Choices at Davies provides; High Street discounts and Financial wellbeing hub
• Life assurance: x4
• Refer a Friend
• Cycle to Work Scheme
• Lease car salary sacrifice
• Davies Incentive Plan
• Enhanced maternity, paternity and adoption pay

Mental, Physical & Emotional Wellbeing

• Wellbeing centre; move, munch, money & mind focus
• Discounts with 100's of UK retailers
• EAP; 24/7 confidential helpline
• 25 days holiday, increases to 26 days after 5 years and 27 after 10 years
• Flexible working
• Dress for your day
• Inclusive employment policies eg. Menopause, fostering friendly, fertility, sabbatical policy and baby loss and miscarriage
• Flexible benefits include; holiday purchase plan and a opportunity to purchase heath cash plan and BUPA dental plan