Academic Events Coordinator

Corehr; Oxford; On-site; GBP 32,000 - 37,000; Full time

Benefits offered by this job

Generous holiday allowance

Oxford staff pension scheme

Discounted bus travel

Subsidised onsite catering

University benefits

Job summary

Saïd Business School at the University of Oxford is seeking an Academic Events Coordinator to join the Academic Events Team. The role focuses on coordinating seminars, research camps, and faculty-led events, with responsibilities spanning speaker liaison, production of promotional materials, travel and catering logistics, and post-event evaluations.

Candidates should have proven event coordination experience, excellent organisation, and strong communication skills, all reflecting Oxford Saïd’s

Qualifications

• Proven experience in organising and coordinating events.
• Excellent project and time-management skills.
• Strong communication skills and a professional manner.

Responsibilities

• Coordinate and deliver seminars, research camps and other faculty-led events.
• Manage logistics including registrations, travel, catering and event materials.
• Maintain accurate databases of speakers and participants, and produce reports and evaluations.
• Support marketing and promotion of events in collaboration with internal teams.
• Monitor event budgets, process financial administration and maintain accurate records.

Skills

Project management

Time management

Communication skills

Attention to detail

Customer-focused

Job description

Grade 5: £32,108 - £37,338 per annum including the Oxford University Weighting of £1,730 per annum

Permanent, full time (36.5 hours per week)

Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.

In this role, you will play a key part in coordinating seminars and research camps, while also supporting broader event delivery across the School. Responsibilities will include liaising with keynote speakers and staff, producing promotional and conference materials, managing logistics such as travel and catering, and ensuring events are delivered to the highest professional standards. You will also contribute to post-event evaluation and continuous improvement, working closely with colleagues across the School to ensure smooth, impactful events that reflect Oxford Saïd’s values of academic excellence and collaboration.

Key responsibilities:

• Coordinate and deliver seminars, research camps and other faculty-led events.
• Manage logistics including registrations, travel, catering and event materials.
• Maintain accurate databases of speakers and participants, and produce reports and evaluations.
• Support marketing and promotion of events in collaboration with internal teams.
• Monitor event budgets, process financial administration and maintain accurate records.

You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity and nurture inclusion across everything we do.

Benefits:

• Generous holiday allowance of 38 days including bank holidays
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Plus, many other University benefits

Salary (£) : £32,108 - £37,338 per annum including the Oxford University Weighting of £1,730 per annum