Academic Administrator

Online Education Services Pty Ltd; Birmingham; Hybrid; GBP 26.000 - 36.000; Vollzeit

Benefits dieser Stelle

35 hour working week

Global organisation with growth

25 days annual leave + Bank holidays

Study assistance and leave forEligible

Living wage supportive culture

Zusammenfassung

Online Education Services (OES) is a purpose-driven organisation focused on transforming lives through access to quality online education. We seek an Academic Administrator to support the Academic Director and Academic Quality team in Birmingham, coordinating schedules, enrolments and tutor activities.

You will maintain accurate records, manage documentation, support university partner requirements and handle multiple administrative priorities in a collaborative, values-driven environment.

Qualifikationen

• Experience in administrative or coordination roles with multiple priorities.
• Strong organizational and time-management skills with deadlines.
• Attention to detail in records, documentation and reporting.
• Proficient IT/computer skills and ability to learn new systems.
• Data reporting and administrative record-keeping experience.
• Excellent spoken and written communication; interpersonal skills.

Aufgaben

• Academic coordination: organize meetings, schedules, agendas, minutes and documents.
• Academic support: assist with projects, reporting and process maps.
• Complaints & student feedback: maintain registers and compile reports.
• Online tutor administration: recruitment, contracts, module allocations, payroll.
• Assessment administration: referrals, deferrals, resits, moderation and boards.
• Student enrolment: support enrolment through SITS, module allocations, reports.
• General administration: letters, student IDs, onboarding, expenses reconciliation.

Kenntnisse

administrative experience

organization

time-management

attention to detail

IT literacy

data reporting

written and verbal communication

initiative

teamwork

flexibility

Ausbildung

tertiary qualification or progress toward one

Tools

SITS

Jobbeschreibung

Online Education Services (OES) is a purpose-driven organisation dedicated to transforming lives through access to high-quality online education. We partner with leading universities, training institutes and professional bodies to create innovative, student-centred learning experiences.

As a proud member of the SEEK Group, we combine the reach of a global organisation with a collaborative, values-driven culture. Our vision is to be the world's most impactful enabler of education, and every member of our team contributes to making that possible.

The Role

are looking for a highly organised, proactive and detail-oriented Academic Administrator to join our UK team, supporting the Academic Director and Academic Quality team.

This is a varied role involving academic scheduling, assessment administration, student enrolment, tutor coordination and academic quality processes.

You will help ensure academic activities run smoothly by maintaining accurate records, coordinating meetings and documentation, supporting university partner requirements and managing multiple administrative priorities.

This is an excellent opportunity for someone who enjoys working collaboratively, takes initiative and wants to contribute to an organisation focused on student success.

What You'll Be Responsible For

• Academic coordination – organising meetings, schedules, agendas, minutes and documentation to support academic operations and university partner quality assurance requirements
• Academic support – assisting with academic projects, reporting and developing process maps and procedural guidelines
• Complaints and student feedback – maintaining complaints and academic integrity registers, compiling reports and supporting student feedback and continuous monitoring activities
• Online tutor administration – supporting tutor recruitment, contracts, module allocations, records, invoicing, payroll and ad-hoc payments
• Assessment administration – coordinating assessment processes, including referrals, deferrals, extenuating circumstances, resits, moderation, results reporting and Examination Boards
• Student enrolment – supporting enrolment through SITS, maintaining accurate records, preparing reports and checking student module allocations
• General administration – preparing student status letters, administering student ID cards, supporting staff onboarding, expense reconciliation and other academic administrative activities

Who You'll Work With

You will report to the Academic Director and work closely with Programme Leads, the Programme and Student Success Manager and university partner administrators.

You'll collaborate with colleagues and external stakeholders to support the effective coordination of academic activities and administrative processes.

Experience & Skills

We are looking for someone with strong administrative experience, excellent organisational skills and a proactive, solutions-focused approach.

To succeed in this role, you will need:

• Previous experience in an administrative or coordination role, managing a variety of responsibilities
• Excellent organisation and time-management skills, with the ability to manage competing priorities and deadlines
• Strong attention to detail, particularly when maintaining records, preparing documentation and reporting information
• High levels of IT and computer literacy, with the ability to quickly learn new systems
• Experience in data reporting and administrative record-keeping
• Excellent written, verbal and interpersonal communication skills
• A proactive, resourceful approach, with the confidence to work independently and use your initiative
• Flexibility to take on new tasks and adapt to changing requirements
• The ability to work collaboratively in a high-performing, values-driven team

A tertiary qualification, or substantial progress towards completing one, is highly desirable.

About You

You are an organised, dependable and proactive administrator who enjoys bringing structure to a busy working environment.

You take pride in maintaining accurate records, meeting deadlines and providing reliable support to colleagues. You are comfortable juggling multiple priorities, using your initiative and finding practical solutions to challenges.

You communicate confidently, enjoy working with different people and are comfortable learning new systems and processes.

Most importantly, you value teamwork, take ownership of your responsibilities and enjoy contributing to an organisation that makes a meaningful difference to students.

Benefits

• Global organisation focused on growth with lots of opportunities for our employees
• Engaging & vibrant organisational culture
• 35 hour working week, within a flexible working environment
• OES values driven recruitment principles
• Career-life fit – health & wellbeing focus
• 25 days of annual leave + Bank holidays
• Purchased leave scheme
• OES strategy reflects respect, honesty & diversity
• Continuous improvement through challenging & meaningful work
• Study assistance and leave for eligible employees
• High growth industry & strong partner/shareholder backing
• Genuine focus on student success
• Global mentoring program
• We are proud to support the Living the Wage movement

Why Join OES?

• Make a real difference — support academic operations that help students achieve their educational goals
• A role with variety — work across assessment, enrolment, tutor coordination and academic administration
• Supportive, team-focused culture — collaborate with colleagues who value teamwork and continuous improvement
• Part of a global group — benefit from the experience and backing of the SEEK Group
• Career development — build your experience within a growing international education organisation
• Birmingham City Centre location — a vibrant, well-connected base in the heart of the city

We are an inclusive employer and welcome applications from individuals of all backgrounds and experiences.