17381 - Financial Administrator

TN United Kingdom; Southend-on-Sea; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Financial Administrator to provide crucial financial and administrative support within a dynamic environment. This role is vital for ensuring accurate tracking of film marketing campaigns and managing vendor relationships. The ideal candidate will thrive in a fast-paced setting, demonstrating strong organizational skills and attention to detail. You'll collaborate with various teams across the UK and global markets, enhancing project budgets and ensuring compliance. If you're passionate about finance and media, this opportunity is perfect for you!

Qualifications

• Essential experience in Finance Administration, ideally in film or media.
• Advanced Microsoft Excel skills required for financial processes.

Responsibilities

• Monitor financials of film marketing campaigns and resolve discrepancies.
• Raise and manage POs for the Publicity department in the UK & Ireland.

Skills

Finance Administration

Microsoft Excel

Numeracy Skills

Problem-Solving Skills

Communication Skills

Organizational Skills

Tools

SAP

ICampaign

P-Card

Concur

Apex/SPARC

Beeline/FlexTalent

Job description

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17381 - Financial Administrator, Southend-on-Sea

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Job Category:

Finance

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EU work permit required:

Yes

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Job Reference:

d42969143c80

Job Views:

3

Posted:

10.05.2025

Expiry Date:

24.06.2025

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Job Description:

Financial Administrator

Location: London, UK

Length: ASAP – 31 July 2025

Rate: £117.53 per day

Hours: 37.5 per week

Overview

The Marketing and Publicity Finance Administrator is a key role within the department providing financial and administrative support for two very busy teams. This role requires an extremely organised self-starter who thrives in a highly pressurised environment.

Responsibilities

• Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
• Investigate and resolve discrepancies between invoices, reconciled plans and POs through effective collaboration with internal teams and external agencies.
• Process goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and vendor expectations.
• Raise and manage all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided.
• Work with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges and ensure seamless workflows across finance, publicity, IT, legal and HR.
• Partner with the VP and Director of Publicity Film, Games, TV & Streaming UK & Ireland to determine annual publicity budgets for the slate of films, amending and updating where necessary.
• Analyse previous campaign budgets to enhance accuracy in future budget planning and inform decision-making.
• Coordinate with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding.
• Collaborate with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure project costs are accurately captured.
• Reconcile budgets post-event comparing spend vs actuals, breaking down all incurred costs, and associated POs and highlighting over or underspend.

Qualifications & Experience

• Work experience in a Finance Administration role is essential, ideally within film distribution, broadcasting or a media environment.
• Advanced skills in Microsoft Excel.
• Strong numeracy skills and attention to detail, ensuring accuracy in financial processes.
• Strong problem-solving skills, with the ability to address complex issues and implement effective solutions.
• Highly organised, with the ability to prioritise tasks and meet tight deadlines.
• Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships.
• Knowledge of systems including SAP, ICampaign, P-Card, Concur, Apex/SPARC, Beeline/FlexTalent would be advantageous.